Plan A Kingston & Quinte Looking for Administration & Recruitment Specialist at Kingston, ON Full Time

Plan A Powered By StaffStat is the only staffing strategy in Canada focused specifically on seniors’ care. Our strategy marries people and culture to innovation to help Long Term Care homes optimize their staffing. Our goal is to ensure senior care organizations across our country have access to a strategy that keeps their frontline employees supported and their residents safe and cared for.

We are on a mission to find the most compassionate and dependable health care professionals to provide quality care to seniors in Canada. At Plan A, we take care of the people who take care of our most vulnerable people. We recognize the importance of balancing work and life. We encourage our team to take the reins of their career to empower and enjoy what they love to do.

• $18/hour starting wage, with the opportunity for a $1/hour rate increase at the 3, 6, 8 & 12 month durations of uninterrupted employment
• Monday-Friday, with the requirement to work up 1 on-call weekend rotation per month with occasional variances of up to 44hrs/week
• Each pay will include 4% vacation rate
• $50 Monthly Reimbursement for use of personal cell phone (use of APPs related to work)
• $100 A-Wellness Bonus
• Probation Period: 3 months

Role and Responsibilities

• Provide administrative support to the Owners
• Assist the Owners with day-to-day Operations, Human Resources and Finance
• Work alongside the Recruitment Team in developing pools of qualified healthcare professionals. Achieve staffing objectives by recruiting and evaluating job candidates
• Communicate with candidates through email and phone to complete screening, set up interviews, complete interviews, gather documentation, provide updates, schedule training, etc.
• Assist with facilities management including security, cleaning, maintenance and repairs
• Maintain strong knowledge of organizational policies and procedures and daily Plan A operations and processes
• Respond to inquiries or questions from field staff related to policies and procedures and ensure compliance and understanding
• Develop, organize, and create electronic documentation libraries, which include standardized templates, Standard Operating Procedures, and historical documents
• Work closely with Owners to research and develop new Standard Operating Procedures
• Update, and maintain Standard Operating Policies and Procedures library, operational documentation and templates
• Work closely with the Owners to analyze, suggest and implement improvements of organizational processes, and work to improve quality, productivity, and efficiency for the organization
• Assist the Owners in ensuring compliance with health and safety policies and procedures and address any identified concerns
• Prepare and modify HR related documents including job descriptions and postings, employment offers, contracts and correspondence
• Assist with new employee onboarding
• Assist with employee offboarding process
• Post office employment opportunities on Indeed and manage the collection of resumes
• Support the Owners in managing and resolving operational and HR issues
• Prepare and organize a variety of documents and correspondence in an accurate and professional format, and obtain approval prior to issuance as required
• Coordinate and schedule meetings/conference calls, prepare agendas, take and distribute minutes, and ensure appropriate follow-up
• Maintain necessary files; sort, file, retrieve documents and records as necessary
• Assist the administrative staff with inbound/outbound mail, including priority post, packages, courier services, and other correspondence
• Attend networking, team building and professional development events when required
• Complete special projects as assigned
• Perform other general office administrative and clerical duties
• All other tasks and responsibilities as needed

Skills and Experience

• Post secondary education in Office Administration, Human Resources, Business Management or other related field
• Minimum 3 to 5 years of work related experience working in an administrative support role supporting senior management/ownership
• Senior Care sector experience is considered an asset
• Training experience is considered an asset
• Scheduling experience is considered an asset
• Demonstrated experience in operations and HR environments
• Ability to create, manipulate and maintain complex Excel spreadsheets is required
• Advanced research and writing skills
• Excellent verbal and written communication skills
• Must be well-spoken in an easy to understand, confident, energetic and enthusiastic tone
• Demonstrate superior time management, prioritization, organizational, analytical, critical thinking, problem-solving, and leadership skills
• Strong project management skills
• Demonstrate strong computer skills with proficiency in Microsoft Office software including Word, Excel, Power Point
• Demonstrate a proficiency in the use of technology and software
• Efficiency in Adobe, PDF, Outlook, CANVA, Surveys/Form Creation, Letter Writing Skills, and Dictation
• Demonstrate an ability to manage routine correspondence, multiple tasks/projects, diversified workload and rapidly changing priorities and challenging deadlines
• Demonstrate discretion and maturity when handling confidential information
• Dynamic and energetic individual who is able to juggle multiple projects with superb accuracy and the ability to meet tight deadlines
• Strong administrative skills
• Has the ability to maintain positive energy and is an active team player
• Has the desire to grow professionally, and be open to giving and receiving constructive feedback
• Resourceful and innovative
• Friendly and professional
• Thrives in a fast-paced environment, and is a quick, hands on learner
• Compassionate and interested in improving the staffing crisis in Long Term Care
• Self-directed, able to work alone and in a group
• Detail oriented
• Excellent Attendance and Punctuality
• Hardworking, compassionate, positive, solution-oriented, and professional
• Project-orientated, goal-driven and KPI focused

Job Types: Full-time, Permanent

Salary: $18.00-$22.00 per hour

Benefits:

• Company events
• Extended health care
• On-site parking
• Wellness program

Schedule:

• 12 hour shift
• Monday to Friday

Work Location: One location

Expected start date: 2023-01-30