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Closing date: Will remain open until suitable candidate found
Salary: Commensurate with experience
Benefits: Health/dental plan, employee & family assistance program, retirement plan, perks
Start Date: Jun 2022
Primesite Research Solutions is an Integrative Research Organization and Site Network based out of Western Canada. We conduct phase I, II, III, IV clinical trials in various clinical areas at local hospitals and clinics. We are seeking an administrative assistant to join our growing site network. This position requires a self-motivated, organized and accountable individual with strong attention to detail. The applicant must have the ability to prioritize and multi-task in a complex rapidly changing environment and must be able to promote teamwork, collaboration and problem solving skills. In this position the administrative assistant will work under the supervision of the research staff, financial administrator and managers to fulfill administrative and financial responsibilities. This is in office position with the possibility and flexibility of work from home days.
Key Responsibilities:
Provide support to research staff, maintain optimal office systems, processes and equipment
Organize, prioritize and respond appropriately to incoming correspondence
Communicate with various departments and correspond with study sponsors
Develop financial study files in accordance with various study protocols
Assist with entering study bills and payments into accounting system
Assist with invoicing external sources based on study contracts and budgets
Process internal and external bill payments for study expenses
Reconcile payments received for study activities, identify any errors/discrepancies
Organize and maintain tracking logs for payments and invoicing
Follow up on unpaid invoices and escalating to management as needed
Assist with monitoring research account balances
Prepare research account update/closure forms
Work effectively with team members and manager to ensure open communication and efficient prioritization of all assigned responsibilities
Other administrative responsibilities as required
Required Skills for Success:
Diploma or degree from recognized post secondary institution
Previous administrative and bookkeeping experience is an asset
Experience working in clinical trials/research would be an asset
Proficient computer experience required: Microsoft Word/Excel, Google Sheets/Doc
Tech savvy, willingness to learn and adapt to new technologies, and ability to proficiently use required technologies and applications: online software including for meetings, training, project and task management, accounting, CTMS and document management
Well-developed communication (oral and written) and interpersonal skills are essential
Self-directed/motivated, proactive attitude, enthusiastic and honest
Ability to take initiative and work in a team environment as well as independently with minimal supervision in a fast paced environment
Strong independent learning and problem-solving skills
Able to multi-task several different projects/issues at any one given time, with changing priorities
If you are selected for the next step in the interview process, you will be asked to submit a short one-way video application.
