Provincial Smart Home Services Looking for Executive Assistant to the CEO at Greater Toronto Area, Canada Full Time

Company: Provincial Smart Home Services – HVAC & SMART HOME AUTOMATIONCompany Overview: Provincial Smart Home Services provides a range of smart home and HVAC solutions to homeowners across Canada. Our commitment to environmental sustainability is at the core of everything we do. We offer eco-friendly products and services that not only enhance your home but also help reduce your carbon footprint.Our Mission: Our mission is to empower every homeowner to go green and make environmentally responsible choices. Position: Executive Assistant to the CEORole Snapshot: As the Executive Assistant to the CEO at Provincial Smart Home Services, you will play a pivotal role in supporting the CEO in their day-to-day activities and ensuring the smooth operation of the executive office. This position demands a high level of organizational skills, discretion, and the ability to handle a wide range of tasks while maintaining the highest level of confidentiality. Responsibilities:Calendar and Schedule Management: Efficiently manage the CEO’s calendar, scheduling meetings, appointments, and travel arrangements. Prioritize and ensure the CEO is well-prepared for engagements.Communication Liaison: Serve as the primary point of contact between the CEO and internal and external stakeholders. Screen, prioritize, and manage correspondence, phone calls, and emails.Meeting Coordination: Prepare meeting agendas, materials, and minutes. Attend meetings with the CEO, take notes, and follow up on action items.Travel Arrangements: Organize travel plans, including booking flights, accommodations, and ground transportation. Ensure the CEO’s travel itinerary is well-documented and accessible.Document Management: Manage and organize confidential documents and files, ensuring easy access and retrieval.Executive Support: Assist the CEO with research, presentation preparation, and other tasks that require in-depth understanding of the company’s operations and priorities.Event Planning: Help plan and execute company events, including board meetings, off-site retreats, and special functions.Expense Management: Track, reconcile, and report on the CEO’s expenses. Ensure adherence to company expense policies.Confidentiality: Maintain the highest level of confidentiality regarding sensitive company information and CEO activities.Prioritization: Assess and prioritize tasks to optimize the CEO’s time and ensure that critical activities receive the necessary attention.Qualifications:A university degree or post-secondary education is considered a strong asset.Previous experience supporting top-level business executives.Strong proficiency with MS Office (Word, Excel, PowerPoint, Outlook)Excellent verbal and written communication skillsProven ability to work effectively in a fast-paced organization.Energetic with strong organizational skillsBenefits:

• Competitive compensation package, Health, dental, and Professional development opportunities.
• A dynamic and collaborative work environmentHours of Work:
• This is a full-time position. Hours of work will be a 40-hour work week. Start Date:
• The scheduled start for this opportunity is immediate.Please note the successful candidate will be required to complete a criminal background check. Accommodation is available for applicants with disabilities throughout the recruitment process. We thank all applicants for their interest; however, only those selected for an interview will be contacted.