Randstad Canada Looking for Legal Administrative Assistant – Corporate at Victoria, British Columbia, Canada Full Time

We are now in search of a Legal Administrative Assistant with experience in Corporate Commercial and Wills & Estates law. This is a great opportunity to further your legal career, with a busy & successful firm in their beautiful office located in downtown Victoria.

Scope of the role:

The Legal Administrative Assistant will be supporting two corporate associates and one technology law counsel and is responsible for all aspects of managing client and file information, including establishing and maintaining organizational systems to manage paper-flow; client contact; drafting and filing documents; billing and administrative tasks.

Opportunity: Full time, Permanent

Salary: 55K+, depending on experience

Start: ASAP

Location: downtown Victoria, BC

Advantages

• Competitive salary with structured annual reviews.
• Extended health and dental coverage
• Employee and family assistance program
• Generous vacation time, sick time and personal time allotment
• Life, short and long term disability insurance
• Group RRSP plan with matched contributions

Responsibilities

• Draft daily correspondence, document preparation and proofreading, and management of precedents.
• Electronic and physical file preparation and management.
• Maintain BF system.
• Daily time entry, billings and client collections.
• Witness wills and other documents, and manage the vault for the estate planning clients.
• Make travel arrangements for lawyers.
• May be required to provide back-up reception or office services support, and assist other firm offices with cheque deposits and client document signatures.
• Other general administrative and secretarial support services as required.

Qualifications

• Three to five years’ related experience preferably in Corporate Commercial and Wills & Estates law.
• Advanced proficiency in MS Word.
• Minimum typing speed of 60 wpm.
• Detail oriented – strong written communication skills, and excellent spelling, grammar and proof-reading ability.
• Exceptional interpersonal skills, including the ability to communicate in a professional, mature and courteous manner with both colleagues and clients.
• Strong organizational and document production skills (particularly large, complex documents).
• Strong file and calendar management skills.
• Ability to function well under pressure; handle a high volume, fast pace and multiple assignments without sacrificing quality or attention to detail.
• Ability to take initiative and think ahead.
• Impeccable service orientation.
• Professional deportment and presence.
• A positive and willing attitude and the ability to work as part of a small team with the flexibility to assist others.
• Preference will be given to candidates who have completed an accredited Legal Administrative Assistant program.

Summary

If this sounds like you, then we would love to hear from you – please apply here today and one of our Staffing Consultants will be in touch. Alternatively, please email your resume to [email protected] or [email protected]. All applications are welcome, but only those who meet the requirements will be contacted.

Randstad oversees various temporary and permanent roles such as: Reception, Administrative Assistants, Executive Assistants, Customer Service/Client Support, Inside Sales, Data Entry, Human Resources, Marketing, Accounting, Warehouse, General Labour, Operations, and Skilled Trade roles. If you happen to have experience in any of these roles please feel free to reach out to us to discuss future possibilities!

Any questions? Please feel free to call the Randstad Victoria office at 250.383.1389 and one of the team will be happy to help.

We look forward to hearing from you!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada’s workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.