Recruit Action inc. Looking for Executive Assistant at Toronto, Ontario, Canada Full Time

Executive Assistant – Remote role

Are you looking for a stimulating and dynamic job in the surrounding area of Toronto? Would you like to be part of a team that believes in your potential and part of a great company that will help you advance in your career? This is the job for you! We are currently looking for an Executive Assistant for one of our clients in the insurance industry.

What is in it for you:

• Hourly salary of $32.14.
• 12-month contract with strong potential for permanent employment.
• Full-time (37.50 hours per week).
• Work schedule from 9am – 5pm.
• Focus on work-life balance to ensure your wellbeing and productivity. This position offers a remote work arrangement with occasional office visits as needed.
• Join a passionate and inclusive team of professionals.

Responsibilities:

• Maintain busy and evolving calendar and resolve conflicting demands of changes as they arise, with meetings scheduled in various time zones as required.
• Work seamlessly with Administrative Assistants of other executives to coordinate schedules and events.
• Work collaboratively with internal partners such as Event Services, Linguistics, Communications, Procurement and Legal to coordinate planning activities and then carry out these activities.
• Screen and manage meeting requests with tact and diplomacy to identify issues and determine priority, using judgment, sensitivity, and confidentiality.
• Assist with creating PowerPoint templates from time to time.
• Coordinate travel arrangements and prepare accompanying material (schedules, reservations, ground transportation, etc.) – will involve dealing with EAs in the respective geography – must know how to use concur travel system and create itineraries and meeting schedules across time zones.
• Manage and submit expenses on Expense Management System (Concur) on behalf of leader.
• Submit invoices and payment requests with SAP Ariba.

What you will need to succeed:

• Experience as an Administrative Assistant in a large complex environment, managing a busy desk with competing demands on any given day.
• Experience working in distributed global teams and interacting with executives and other business leaders.
• Advanced tools knowledge including Microsoft Office (Outlook, PowerPoint).
• Excellent organizational skills, ability to make professional decisions, and manage conflicting priorities.
• High level of tact, diplomacy, and discretion.
• Excellent written and verbal communication skills.
• Demonstrates accuracy and thoroughness.
• Self-starter, resourceful, pro-active, and team oriented.
• Ability to work independently with minimal direction and frequent interruptions.

Why Recruit Action?

Recruit Action (agency permit: AP-2000003) provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.

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