Recruiting in Motion Looking for Office Coordinator at Vaughan, Ontario, Canada Full Time

Our client is hiring an Office Coordinator to join on a permanent basis in a fast-paced environment.

This opportunity will be a combination of reception and administrative duties with the overall responsibilities of the office and client experience.

Responsibilities

• Answer, screen, and forward telephone calls quickly, politely, and in a professional manner
• Greet people and direct them to appropriate contacts or service areas
• Operate telephone system and office equipment (fax, copier, printer, postage machine)
• Obtain and process information required to provide services
• Receive, sort, and distribute incoming mail and courier packages
• Prepare and send outgoing mail and courier packages
• Schedule and manage boardroom bookings
• Assist the Accounts Payable department with requisitions, purchases, tracking utility invoices, and other clerical duties
• Maintain general office supplies, place orders, and distribute when received
• Perform clerical duties, such as filing, sorting, and maintaining phone lists

Qualifications/Experience

• Post-Secondary Education
• 3+ years of experience in a receptionist/administrative role
• Proficient Microsoft Office skills, Intermediate Excel
• Previous clerical, accounting experience is an asset
• Exceptional communicator
• Strong organizational and time management skills in a fast-paced environment
• Detail oriented