Red Bull Looking for Office Manager – Vancouver at Vancouver, BC Full Time

The Office Manager is responsible for keeping the Vancouver Red Bull office in perfect running condition. They focus on ensuring that the Red Bull brand is represented throughout the building and that all visitors and callers have a premium, on-brand experience, regardless of the reason for their visit or call.

RESPONSIBILITIES

Areas that play to your strengths

All the responsibilities we’ll trust you with:
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Reception Duties

• Answering phones, ensuring visitors are helped; maintain a clean front area at reception, and creating a pleasurable atmosphere for reception area not only for our visitors, but for our employees as well.
• Supervises and ensures the efficient operation and coordination of the Vancouver Office; boardroom / meeting rooms, kitchen, office supply room, reception area, common meeting areas, etc.
• Responsible for the office space and for ensuring that it meets the Red Bull brand image and standards.

Administrative Support

• Coordinates all administrative requests in a manner that will ensure satisfactory results, while maintaining efficiency and professional relations with all staff. Prioritizes requests and assigns the work accordingly.
• Ensures the smooth and efficient operation of in-house shredding, supply room, bottled water system, plant watering, all courier packages, and mail outs.
• Manage and submit all office related expenses to finance with the proper coding, in a timely manner.

Task & Project Management

• Supports the team with different administrative tasks such as filling, organizing and creating templates and documents as well as assisting on specific projects. The Office Manager is always seeking ways to help with efficiency in order to create a more organized and productive workplace.
• Coordinates and executes all employee business card orders as well as stationary orders and distributes Red Bull Canada and Distribution Partner’s contact list as they are updated.
• Organize staff celebrations and and support the organization of team builders (i.e. arranging logistics, purchasing gifts, booking events)

Business Unit Support

• Collaborates and interacts with others in a mutually supportive and cooperative manner that reinforces the concept that staff at all levels are expected to seek ways in which they can support and assist others to achieve expected results, as well as to be effective in their own accountability areas.
• Work with the Western Business Unit’s Field Marketing and On-Premise Teams and assist in the hosting of events within the Red Bull office. This includes, but is not limited to, event calendar management, scheduling, booking Special Occasion Permit, renting glassware, hiring security, arranging post event clean-up, catering, etc.
• Coordinates all boardroom and equipment setups, videoconference, overhead projectors, etc.) and bookings. In some cases, responsible for writing and distributing the meeting minutes.

EXPERIENCE

Your areas of knowledge and expertise

that matter most for this role:
1-2 years of experience in a similar role

A demonstrated passion for detail and organization

Excellent communication (verbal and written, in both official languages) and interpersonal skills

Strong customer-service, people and organizational skills

Ability to work in a fast-paced environment, multi-task, prioritize, and meet deadlines

Ability to achieve high level of performance as part of a team or working independently

Ability to work with, establish strong working relationships and rapport with staff at all levels of the organization

Proficient with MS Word, Excel, PowerPoint and Outlook

Experience in completing administrative tasks