Refugee Hub Looking for Operations Assistant (Student Position) at Ottawa, ON Full Time

The Refugee Hub was founded at the University of Ottawa in 2012. Our mission is to foster justice and human rights for refugees at local, national, and international levels through innovative research, programs, and partnerships. We are supported in our work by a team of in-house experts, a wide range of consultants, and a broad and diverse community of partners and stakeholders.

The Refugee Hub is also a partner in the Global Refugee Sponsorship Initiative (GRSI), a unique and ambitious multi-stakeholder collaboration that encourages and supports the creation of new community sponsorship programs around the world with the aim of increasing and improving overall refugee resettlement, strengthening local host communities, and improving the narrative surrounding newcomers. Our other partners in the GRSI include the Government of Canada, the UNHCR, the Open Society Foundations, the Giustra Foundation, and the Shapiro Foundation.

We are seeking an Operations Assistant (Student) to join Refugee Hub’s small but powerful team to help support the work of the GRSI program and support the delivery of the GRSI’s high impact and high-profile international agenda. The ideal candidate will have a passion and drive to work in a dynamic, complex and fast-paced work environment. They will be a highly organized, self-motivated person who excels at problem-solving, organization, coordination, and relationship-building, and also demonstrates a high degree of professionalism, discretion, tact and responsibility, including when managing various files with little supervision.

Responsibilities:
Under the supervision of the Logistics and Partnership Coordinator of the GRSI:

• Provide logistical support: coordinate calls, prepare agendas and support other event related administration as required.
• Assisting with a high number of events, ranging from small meetings to larger functions (online or in-person).
• Attending and reporting on events and other sector fora (online discussions, bilateral calls, etc.).
• Helping set up and dismantle events efficiently through to completion.
• Preparing and filing forms and other documents.
• Analyzing operations of the events (lessons learned) and forwarding suggestions for improvement such as internal communication and working methods.

Essential qualifications:

• Registered at the University of Ottawa for the 2022-2023 academic year
• Excellent organizational and coordination skills, including data and information management
• High proficiency with the full suite of MS Office software, as well as remote-connectivity applications
• Superior time management skills with an ability to prioritize a wide range of tasks and projects
• Excellent written and oral communications

Please apply through Bamboo HR at refugeehub.bamboohr.com/jobs to be considered for this position.

Location of the position: Ottawa or remote

The Refugee Hub is an equal-opportunity employer, committed to diversity and inclusion, and encourages qualified candidates of all genders and from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply.

The Refugee Hub will provide accommodations upon request during the recruitment, selection, and assessment process for candidates with a disability.