Region of Peel Looking for Communications Coordinator at Ontario, Canada Full Time

Corporate Services – Marketing and Communications

Status 3 Regular Full-time & 1 Contract Full-time with an end date of December 31, 2024

Salary Range $69,273 – $86,593 per annum + plus comprehensive benefits

Work Mode Hybrid *see below for more details about this work mode

Location 10 Peel Centre Drive, Brampton

Hours of Work 35 hours per week

Are you a strong detail oriented and organized individual who thrives in a fast-paced communications environment and provides exceptional customer service? Are you proficient in oral and written communications and can successfully deliver messaging and communications tactics with ease?

We are looking for an optimistic, self-aware individual who can exhibit effective teamwork, has resilient negotiation skills, can manage their time, and provide sound communication advice.

Does this sound like you?

If you are interested in contributing to the continued growth and success of the Communications division in Peel, this may be the opportunity for you!

What you will do in this role

• Independently co-ordinate the production of a high volume of communication tactics, from print materials and web updates to video and social media, from plans developed by the Communications Specialist and/or Communications Advisor
• Contribute to projects, including the development and execution of communications strategies and plans
• Work closely with staff, partners and external vendors to co-ordinate the execution of communications tactics
• Research and write a variety of communication materials by obtaining necessary project information from internal partners and by following the Communication Services Style Guide, the Canadian Press Stylebook, the Brand Standards and the framework for writing feature stories and news releases
• Work with professional photographers by co-ordinating and attending photo shoots, and take photos for internal partners as assigned
• Provide support with the planning and execution of communication activities for special events, such as award ceremonies, unveilings and conferences, and monitor project progress to provide proactive updates to the Communication Specialist and/or Communications Advisor and internal partners
• Follow established approval processes and facilitate approvals of costs by internal partners
• Edit and proofread documents
• Support the development of media materials, including releases, alerts, Q&As, etc., and handle/direct media calls
• Provide communications support during a crisis
• Execute centralized responsibilities, including social media and others, where required

Leadership and collaboration

• Brainstorm ideas seek feedback, share experiences and information
• Share best practices and business tools with other section staff to build synergies across the section and the division
• Promote a culture of excellence by building and nurturing relationships with internal partners
• Raise issues related to the quality of communication activities with the immediate supervisor; contribute to the investigation of concerns and conflict resolution
• Be aware of accessibility standards and apply them as required
• Recommend ways to increase the effectiveness of the policies, standards, guidelines and processes that support Communications by identifying gaps/barriers and suggesting improvements
• Stay up-to-date with communications industry trends and best practices through daily media monitoring

Administration

• Keep the immediate supervisor informed of project timelines, status, overall workload and issues/concerns
• Attend team meetings and touch-base meetings with the immediate supervisor

What the role requires

• A university degree or college diploma in public relations, communications, journalism, or a related field
• Combined with a minimum of 1 to 3 years of communication experience in corporate communications, or an equivalent combination of education and experience may be considered
• Knowledge of media relations principles and experience working with media
• Experience with social media in the workplace is essential
• Strong communication skills oral & written
• Excellent soft skills, including self-awareness, empathy, and political acuity
• Proficiency in Microsoft Office Word, Excel, PowerPoint, and Microsoft Outlook

Skills & Abilities

• Knowledge of communication principles and deliverables
• Ability to handle and prioritize multiple tasks and deliver projects on time in a dynamic environment
• Basic photography skills
• Excellent organizational, interpersonal, and time management skills
• Strong relationship building skills using tact and diplomacy
• Ability to work independently and with minimal supervision and direction
• Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviours, and proactively managing bias

Nice to have

• Experience with Wrike would be an asset

Perks @ Peel and why you will love working for us

• Comprehensive Health, Dental, Vision benefit plan (effective start date)
• % in lieu of benefits
• Automatic enrolment into OMERS pension plan (where applicable)
• Accrue Vacation on a monthly basis up to 3 weeks per annum
• 3 Paid personal days and floating holidays
• Flexible hours supporting your wellness and wellbeing
• Annual performance review and merit increases based on performance
• Supportive leadership and a culture of respect and inclusion
• Access to tuition reimbursement (where applicable) and learning and development resources

Work Mode & Job Location In this role you will have the ability to work remotely and attend on-site when required based on operational requirements at the 10 Peel Centre Drive, Brampton worksite. The frequency of on-site activities may vary on a weekly basis and based on operational requirements. Your remote work location must be located within the province of Ontario.

The Region of Peel offers job based flexible hours of work that allows employees to manage personal and professional responsibilities while at the same time ensures business operational needs and customer service expectations are achieved. 

Interview Our recruitment process will be completed with video conference technology.

If this opportunity matches your qualifications and experience, please apply on-line.

As part of the Region’s ongoing commitment to health and safety, there are enhanced COVID-19 specific safety protocols and/or personal protective equipment requirements (e.g. masks, eye protection, etc.) in place to help protect health and safety. The additional requirements are determined based on the nature of the work being carried out.

Peel Region consists of the cities of Brampton and Mississauga, and the town of Caledon. The Region of Peel delivers essential services to more than 1.5 million residents and approximately 175,000 businesses.

We’re working to create a community that is safe, inclusive, and accessible. A place where everyone feels they belong and can access the services they need to thrive throughout each stage of life.

Our workforce is 6,500 strong and since 1974, we’ve been delivering a wide range of resident focused services. Our services include paramedic services, health programs, long-term care and services for seniors, child care support, garbage collection and recycling, waste water and water treatment, road maintenance, financial assistance, and housing support.

Recognized by Canada’s Healthy Workplace Month® with the Great Employer Award presented by Excellence Canada, the Region of Peel is a place where everyone feels they belong. We strive to develop a workplace that values and respects diversity, practices inclusion, recognizes the unique contributions and abilities of all people and facilitates innovative thinking. At Region of Peel, people come first. Each employee has an important role within our community and when we work together, it’s impactful. We encourage you to join us in delivering essential services and programs to our diverse community. You won’t find a better opportunity than the Region of Peel.

The Region of Peel is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions, and where everyone is treated fairly and has opportunity to grow and develop. As one of the most diverse regions in Canada, we are committed to establishing a qualified workforce that is reflective of the population we serve.

The Region of Peel is committed to providing accommodations throughout the recruitment process, upon request. If you require accommodation please notify us and we will work with you to meet your needs. Accessible formats and communication supports are available. Please contact [email protected].

Please be advised, the Region of Peel uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the position and your application will be removed from the competition.