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Job Description
Coordinator Project Support Housing Development
Human Services- Housing Development Office
Status: (1) Contract Full Time – up to 15 months
Salary Range: $65,480.00 – $81,849.00 per annum (plus comprehensive benefits )
Work mode: (Remote)* see below for more details about this work mode.
Location:10 Peel Centre Drive, Brampton, ON
Hours of work: 35 Hours/week
Provides program and project support for the Housing Development Team. Peel Region builds affordable housing and emergency shelters on Region of Peel and Peel Housing Corporation sites from initial concept of building completion and supports non-profit and private developers to create new affordable housing in Peel including the delivery of the Peel Affordable Rental Incentives Program. This is a unique opportunity to work with a team of professionals to support Peel Region’s affordable housing builds and other initiatives to create affordable housing.
What You Will Do In This Role
Coordinates and supports the activities of the program/projects.
Monitors program/project scheduling conflicts and implements solutions to prioritize the work.
Responsible for a range of project organizational activities
Receives and actions inquiries of a routine and non-routine nature from internal and external sources including staff, stakeholders and the public.
Prepares and participates in project meetings, produces meeting minutes and follow up with the relevant individuals for action items or issues
Conducting detailed research and analysis to support the creation of project deliverables
Under the direction of the Program Director, completes small scope projects and leads the implementation of specific work packages and deliverables
Assists the Project Manager in developing project artifacts including the project charter, requirements, work breakdown structure, budgets, schedule, risk logs, lessons learned, etc. while complying with applicable CPMO standards
Adapts current project management tools, templates and procedures or develop new ones as needed to support project planning, implementation, monitoring and close out
In collaboration with the Project Manager and project team, acts as a liaison between internal and external project stakeholders to ensure effective and timely communications
Seek direction and decisions, in a timely manner, on any issues that impedes the completion of the deliverables within the project schedule and budget
Gathers and document stakeholder feedback and changes to project materials and deliverables
Supports change management activities for projects
Regularly prepares and updates project status reports, identifies and escalates early warning signs and deviations from the plan and proposes recommendations and adjustments to the Project Manager
Maintains project electronic documentation repositories in accordance with Regional document control standards
Assists external vendors to ensure project activities are carried out, project materials are received and payments are carried out
Responsible for the organization and upkeep of the program/project Microsoft Teams, SharePoint and related software programs, filing structure and permissions
What The Role Requires
Post-Secondary Diploma in Business, Business Administration or Office Administration or other relevant field with at least 2 years of administrative experience or an equivalent combination of education and experience.
Must have at least 6 months experience working in a Project Management environment.
Ability to apply discretion and confidentiality on issues.
Ability to work with all levels of staff and stakeholders (internally and externally)
Excellent verbal communication skills to interact effectively with management, staff, clients, stakeholders and members of the public.
Strong written skills needed for minute taking, creation of key program/project documents and correspondence. Exceptional attention to detail
Ability to effectively compile and analyze large amounts of information.
Effective time management and organizational skills and the ability to deal with shifting/changing priorities and competing demands.
Proven ability to problem-solve and be pro-active. Strong problem solving skills, critical thinker with the ability to recognize the full scope and effect of actions
Strong knowledge of the Human Services department’s structure, programs and services.
Some knowledge of corporate administrative systems, policies and procedures, organizational structure and major corporate and departmental activities an asset.
Strong technical knowledge to be able to seek out and introduce needed technologies to the team.
Highly proficient in Microsoft MS Office applications including Word, PowerPoint, Excel, Project, and Visio, PowerBI; knowledge of in-house Human Resources software applications is an asset
Skills/Abilities
- Demonstrated critical thinking skills
- Detail oriented to ensure a high standard of professionalism.
- Excellent customer service skills and comfort working with all levels of the organization, including executive leadership
- Ability to work in a self-directed manner within a collaborative team environment
- Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias
Perks @ Peel and why you will love working for us:
- Comprehensive Health, Dental, Vision benefit plan including psychological health (effective start date)
- Automatic enrolment into OMERS pension plan (where applicable)
- Accrue Vacation on a monthly basis up to 3 weeks per annum
- 3 Paid personal days and floating holidays
- Flexible hours supporting your wellness and wellbeing
- Annual performance review and merit increases based on performance
- Supportive leadership and a culture of respect and inclusion
- Access to tuition reimbursement (where applicable) and learning and development resources
Work Mode & Job Location: at 10 Peel Centre Drive, Brampton, ON
In this role you will have the ability to work mostly remote. You will be required to occasionally attend on-site meetings based on operational requirements at the 10 Peel Centre Drive, Brampton, ON worksite. Your remote work location must be located within the province of Ontario.
Hours of Work: 35 hours per week
The Region of Peel offers job based flexible hours of work that allows employees to manage personal and professional responsibilities while at the same time ensures business operational needs and customer service expectations are achieved.
Interview: Our recruitment process will be completed with video conference technology.
At Peel Region, we value being open and transparent with our community. The Ontario government has passed legislation that will dissolve Peel Region on January 1, 2025. Peel remains committed to providing uninterrupted services to our residents and businesses through the transition. Skilled and qualified professionals are and will be needed to deliver services to the Peel community regardless of the governance model. For information about our transition and how we continue delivering services, visit peelregion.ca/transition.
If this opportunity matches your qualifications and experience, please apply on-line.
As part of the Region’s ongoing commitment to health and safety, there are enhanced COVID-19 specific safety protocols and/or personal protective equipment requirements (e.g. masks, eye protection, etc.) in place to help protect health and safety. The additional requirements are determined based on the nature of the work being carried out.
About Us
Peel Region consists of the cities of Brampton and Mississauga, and the town of Caledon. Peel Region delivers essential services to more than 1.5 million residents and approximately 175,000 businesses.
We’re working to create a community that is safe, inclusive, and accessible. A place where everyone feels they belong and can access the services they need to thrive throughout each stage of life.
Our workforce is 6,500 strong and s ince 1974, we’ve been delivering a wide range of resident focused services. Our services include paramedic services, health programs, long-term care and services for seniors, child care support, garbage collection and recycling, waste water and water treatment, road maintenance, financial assistance, and housing support.
Recognized by Canada’s Healthy Workplace Month® with the Great Employer Award presented by Excellence Canada, Peel Region is a place where everyone feels they belong. We strive to develop a workplace that values and respects diversity, practices inclusion, recognizes the unique contributions and abilities of all people and facilitates innovative thinking. At Peel Region, people come first. Each employee has an important role within our community and when we work together, it’s impactful. We encourage you to join us in delivering essential services and programs to our diverse community. You won’t find a better opportunity than Peel Region.
Additional Information
The Region of Peel is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions, and where everyone is treated fairly and has opportunity to grow and develop. As one of the most diverse regions in Canada, we are committed to establishing a qualified workforce that is reflective of the population we serve.
The Region of Peel is committed to providing accommodations throughout the recruitment process, upon request. If you require accommodation please notify us and we will work with you to meet your needs. Accessible formats and communication supports are available. Please contact zzg-hrtalentacquisition@peelregion.ca .
Please be advised, the Region of Peel uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the position and your application will be removed from the competition.
