Reliable Controls Looking for Receptionist at Victoria, BC Full Time

Who we are:
Reliable Controls is dedicated to reducing the carbon footprint of buildings around the world. Our team specializes in the design, development, and assembly of building automation controls and software programs.

We align ourselves with the right people and empower them in the right ways. An established company based in Victoria, BC, we nurture a strong culture of communication, trust, and collaboration. Embracing a work–life balance, promoting continuous learning, and celebrating our achievements are a few of the ways we show our enduring commitment to employees. Let’s combine our passions for building a greener future!

Your mission:

To be the face of our company both in person and on the phone while doing administrative tasks to keep the office running smoothly.

What we offer:

• Highly competitive extended health and dental plans for you and your family
• A yearly RRSP contribution on the company’s behalf, plus an employee contribution–matching program to help you grow your financial well-being
• An annual performance bonus
• Paid time off to volunteer and give back to the community, on your own or as a part of a group with your coworkers
• Free convenient parking, or choose our green transportation option and be paid for it
• Social Committee events almost every month, from potlucks, game nights, and LAN parties to camping and skiing
• Free on-site gym at both locations
• Awards and recognition for service and accomplishments
• Assistance with tuition or skills training relevant to your role
• A rewarding career doing work that matters

What we hope to create:

Solutions for building operators to enable the vision of Net-Zero Emissions by 2050. Help us get there.

In this role you will:

• Provide administrative support to the Finance and Administration department
• Answer and direct all incoming telephone calls, and responding to general inquiries
• Greet all incoming visitors, and offer tea/coffee/water upon arrival (make them comfortable)
• General and frequent office filing
• Managing and reconciling monthly petty cash
• Sorting and distributing incoming and outgoing mail and courier mail, and the ordering of mailing supplies and stamps
• Maintaining inventory and the ordering of office supplies, coordination of office equipment repairs
• Managing offsite record documents, and organizing the yearly offsite filing for the office, including files for termination
• Preparing conference rooms before and after meetings, and end of the day clean-up
• Support in organizing company quarterly meetings – coordinating carpooling efforts from second office, and managing the sign in process
• Set up conference calls, and coordination of meetings in Outlook calendars as required
• Management and updating of Employee contact list
• Demonstrate high level of customer service while supporting internal or external stakeholders
• Perform a variety of clerical duties such as word processing, filing, faxing and photocopying

You’ll have access to:

• An onboarding package to get you up to speed
• Online training courses
• A mentor
• A yearly training allowance

This role might be right for you if you have:

• High school diploma or equivalent
• A minimum of 1-2 year of related work experience in a reception, customer service, administrative or accounting support capacity
• Demonstrated competency in full MS Office suite and Excel; specifically databases
• Strong written and oral communication skills
• Professional demeanor and outstanding customer service skills
• Ability to effectively manage a diverse workload in a fast-paced work environment
• High level of accuracy and attention to detail
• Excellent analytical and problem-solving skills

You’ll be successful in this position if you:

• Are an enthusiastic, innovative individual who cares about sustainability
• Look for ways to have a meaningful impact on your team’s work
• Are interested in using devices to control the physical environment, and you’re willing to learn our products and industry
• Like a challenge and want to grow professionally
• Are patient and diligent; quality may take longer, but you know it’s worth it
• Value a healthy work–life balance; we don’t expect you to work overtime or weekends

Let’s connect!

At Reliable Controls, it’s not only experience and skills we are seeking; alignment with our values is of the utmost importance to us. Continuous improvement is vital to our organization, and we are prepared to invest in our team’s future, not just their current abilities. Let’s connect. We would love to hear from you!