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Finance Analyst (non-unionized)
Job Purpose
Responsible for providing technical support for both accounting and finance activities and the provision and analysis of information to internal clients and external stakeholders.
Key Accountabilities
Accountability and Quality Assurance/Improvement
§ Ensuring all financial functions and records are complete, accurate and of high quality
§ Provides support for annual audit process – provision of information, documents and records
§ Supports organizational accreditation efforts as necessary.
§ Attends and supports regularly scheduled Board Finance Committee meeting.
§ Attends and shares information at Board of Director meetings as needed.
§ Reviews Financial Policies and suggests revisions to Executive Director as needed.
Budget Planning, Monitoring and Support
§ Provides technical support in annual budget planning and monitoring processes (forms, process, and consolidation) – in conjunction with the Executive Director and members of the Leadership Team.
§ Liaise with Program Directors and other internal clients regarding program budgets, variances, forecasting etc.
Reporting
§ Preparing timely and accurate internal and external financial records and reports; including all required funder financial reports.
§ Creates and monitors annual reporting calendar.
§ Establishes working relationship with funders and other external stakeholders as appropriate.
§ Prepares draft monthly and quarterly financial statements
§ Liaise with Program Directors regarding variances and forecasting for monthly and quarterly reporting
Reconciliations
§ Reconciles balance sheet accounts
§ Reconciles bank statements and credit card statements
§ Completes accounting adjustments; keeps sub ledgers up to date
§ Tracks and reports on deferred income
§ Attends at bank branch to obtain various services
Accounts Payable and Receivables
§ Reviews documentation and ensures accuracy and required approvals
§ Provides back up to other members of Finance Department including A/P and A/R functions.
§ Provides follow up related to accounts, internally and externally
§ Posts monthly recurring journal entries ie prepaid expenses, internal transfers etc
§ Liaise with Program Managers and or staff regarding outstanding A/P or A/R
Payroll
§ Reviews documentation and ensures accuracy and required approvals
§ Provides back up to other members of Finance Department for all payroll function
Vendor Management
§ Reviews new vendor information
§ Ensures the vendor management database is kept up to date
§ Lease management renewals
§ Supports procurement efforts when necessary.
Education and Experience
§ Post-secondary education in accounting, finance or business
§ Minimum three years of experience in a not-for-profit accounting position
§ Equivalences will be considered
Job Types: Full-time, Permanent
Benefits:
- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- RRSP match
- Vision care
Schedule:
- Day shift
- Monday to Friday
Ability to commute/relocate:
- Kingston, ON: reliably commute or plan to relocate before starting work (required)
Education:
- DCS / DEC (required)
Work Location: One location
