Rio Tinto Looking for Executive Assistant at Yellowknife, NT Full Time

About the role

All progress begins with pioneers. At Rio Tinto, it begins with you.

We are seeking a dedicated and self-driven Executive Assistant with strong communication skills to provide comprehensive support the President & Chief Operating Officer and other senior leaders of Diavik Diamond Mines (2012) Inc. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

We are an open, connected global team that includes some of the industry’s best and brightest minds. We offer competitive, performance-focused remuneration and a wide range of benefits to reward your contribution. With a global reach, the opportunities to develop and grow your career are broad and exciting.

Reporting to the President & Chief Operating Officer and located at the Lac de Gras Mine site, you will be working a 2 weeks on / 2 weeks off rotation. This position will act as a seamless extension of the President & COO, and a partner to the local Management team.

Working collaboratively with all operational and functional departments, you will be responsible for:

Performing all administrative duties to support the President & Chief Operating Officer, enabling them to be highly effective in executing their roles.

Understanding business priorities, proactively anticipating needs, and driving improvements that build capacity for the leadership team.

Meeting tight deadlines while juggling multiple requests across teams.

Executive-level calendar management including but not limited to, prioritizing inquiries and requests while troubleshooting conflicts, make judgements and recommendations to ensure smooth day-to-day engagements.

Track and reconcile monthly credit card statements and complete and submit expense reports in a timely manner.

Coordination of domestic and international travel aligned with Company Policies and Procedures in addition to coordinating all aspects of internal and external visitors at the Diavik Mine Site.

Maintaining and championing appropriate filing and records consistent with Diavik document control procedures and statutory requirements.

Work closely with the President & Chief Operating Officer to keep them well-informed of upcoming commitments and responsibilities, following up appropriately.

Entering and maintaining data in business systems, as required.

Provide special project leadership and support as required.

Maintaining a high level of integrity and discretion while handling confidential information and professionalism when dealing with senior executives inside and outside the company.

Routinely creating and developing reports, which often will include collection of data.

Coordinating meetings, conferences and workshops including scheduling meetings, inviting participants, publishing agendas, and taking minutes, as and when required.

Working collaboratively with the site-based administrative team to ensure consistency in guidelines and approach.

Perform any other relevant duties as assigned.

What you’ll bring

A commitment to the safety of yourself and your team

At least seven (7) years of experience, three (3) if which must be at a similar level

Post-secondary education would be an asset

Strong organizational, problem solving, communication and interpersonal skills

Strong analytical skills and demonstrated ability to improve processes and increase efficiency

Ability to quickly learn organizational structures and team objectives

Team oriented philosophy and a commitment to supporting and developing others

Proven ability to juggle multiple projects at once

A keen attention to detail and the ability to maintain a high level of accuracy

Proven ability to work effectively both independently and as a member of a team

Expert proficiency in Microsoft suite (Word, Excel, PowerPoint, Outlook)

Proven proficiency in office management procedures and protocols including document control, data entry and basic accounting

Northern residency and experience working in a cross-cultural environment, coupled with knowledge of the unique challenges and opportunities presented to those living in the North, are assets. Hiring priority will be given to qualified applicants who are beneficiaries of the DDMI Participation Agreement Groups and to qualified applicants residing in the Northwest Territories and Nunavut. Members must clearly identify their status on the online job application and resume if they wish to receive priority consideration.

What we offer

Be recognized for your contribution, your thinking and your hard work, and go home knowing you’ve helped the world progress.

A work environment where safety is always the number one priority

Career development to further your technical or leadership ambitions

A competitive compensation

Ongoing access to family-friendly health and medical programs, pension and savings plans

Attractive share ownership plan

Leave for all of life’s reasons (vacation/annual, paid parental, sick leave)

About Rio Tinto

Every idea, every innovation, every little thing the world calls ‘progress’ begins with a first step, and someone willing to take it: explorers, inventors, entrepreneurs. Pioneers.

For nearly 150 years, Rio Tinto has been a company of pioneers – generations of people spanning the globe, all with the grit and vision to produce materials essential to human progress.

Our iron ore has shaped skylines from Shanghai to Sydney. Our aluminium – the world’s first to be certified “responsible” – helps planes fly and makes cars lighter. Our copper helps wind turbines power cities and our boron helps feed the world and explore the universe.

Our diamonds help us celebrate the best parts of life.

Where you will be working

Located in the Northwest Territories of Canada, the Diavik Diamond Mine is a producer of gem-quality diamonds. At Diavik, a strong focus is placed on protecting the local environment, as well as supporting communities through employment and education.

Every Voice Matters

At Rio Tinto, we particularly welcome and encourage applications from Indigenous Peoples, women, the LGBTQIA2 community, mature workers, people with disabilities and people from different cultural backgrounds.

We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us different.

Please note, in order to be successfully considered for this role you must complete all pre-screening questions.

Closing Date: August 2nd, 2022