Rising Edge Group Looking for Administrative Assistant at Calgary, Alberta, Canada Full Time

Reporting to the Purchasing Supervisor, the Administrative Assistant is responsible for duties surrounding efficient operation of the office. The Administrative Assistant performs reception, clerical and administrative duties. The Administrative Assistant is also responsible for providing support for other employees in the office.

Responsibilities

• Greet and welcome all clients and visitors
• Coordinate and obtain pertinent information of office visitors and inform appropriate personnel
• Assist with daily office maintenance (order office and janitorial supplies when needed, ensure cleanliness of kitchen and other common areas)
• Answer the phone and ensure appropriate distribution of calls
• Manage visitor sign-in sheet, keys for the building and calendar for common meeting space
• Prepare and modify professional documentation including correspondence, reports, drafts, memos and e-mails
• Sort and distribute incoming mail and faxes on daily basis. Send and receive courier packages as requested
• Regular maintenance of electronic and hard copy filing system. Ensure records are kept systematically and are easily accessible to other employees
• Able to navigate through Viewpoint to find reference points regarding external or internal requests for vendor invoices or purchase orders.
• Schedule and coordinate meetings, appointments and travel arrangements for managers.
• Communicate with various offices to ensure that information and events are relayed between all facilities
• Assist with planning and coordination of special events
• Provide administrative support as needs arise to other departments
• Maintenance of documentation as delegated by departmental managers

Requirements

• High School Diploma is required
• 1-2 years of experience working in an administrative role is required
• Working knowledge of operation of standard office equipment would be an asset
• Proficiency in Microsoft Office Suite is required
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping would be an asset
• Excellent communication (written and verbal) skills required

Benefits

• Extended Healthcare Plan (Medical, Disability, Dental & Vision)
• Paid Time Off Benefits
• Training & Development
• Employee Assistance Program – Counseling
• RPP – Group RRSP