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Administrative Assistant II – School East Lake School Company Overview As a rapidly growing school division in Alberta, Rocky View Schools (RVS) supports the educational needs of more than 28,000 students from Kindergarten to Grade 12 in 52 schools to ensure they learn, belong and succeed.
RVS is situated on the traditional territories of the Treaty 7 region of Southern Alberta including the Siksikaitsitapi (Siksika, Kainai, Piikani, Amskapi Pikuni), the Tsuut’ina, the Îyâxe Nakoda Nations (Bearspaw, Chiniki, Goodstoney), and the Métis Nation of Alberta Region 3.
Our team is committed to creating positive, safe and inclusive environments for students to learn and for staff to work together. RVS encourages applications from individuals who can help shape and embody our core values of Leadership, People, Community and Innovation, and support our vision that RVS is a world-class learning organization where all students achieve their absolute best.
The Opportunity
RVS invites applications for a continuing, full-time (35 hrs/wk) Administrative Assistant II – School position at East Lake School starting September 18, 2023. East Lake School is located in the city of Chestermere, and serves students from Pre-K, K-6. For more information on the school, please visit the RVS website https://eastlake.rockyview.ab.ca/
The Administrative Assistant II – School is responsible for a variety of office administration and clerical duties to support school staff, students, parents, and community members across Rocky View Schools (RVS). Reporting to the Principal, the Administrative Assistant II – School provides excellent service to callers and visitors, maintains accurate student records, supports the schedules of the school administrators, and provides administrative support as assigned.
Responsibilities Include
- Maintains student permanent records, school records, student enrolments, attendance, and month-end reports using various data management programs in a confidential manner
- Creates a variety of written documents in a professional manner as required Schedules appointments, books meeting rooms, and communicates with participants in a timely manner as required
- Assists with orientation of new school staff
- Organizes and facilitates school announcements
- Provides excellent service to school staff, students and the public, including answering and directing phone calls in a courteous and professional manner
- Greets substitute teachers and substitute support staff and provides necessary resources
- Prepares, distributes, collects, and categorizes various school forms
- Accepts, distributes and expedites mail, couriered and delivered items
- Collaborates with team members to identify efficient work flow in the school office
- Completes a variety of clerical duties in a fast-paced work environment by assigned deadlines
- Supervises students in the infirmary
- Supports the financial duties, and other administrative tasks as required
- Supports the administration of the community rental of the school/facility as required
Education/Experience
- Certificate or diploma in office management, business administration, or a related field
- Two or more years’ experience in an administrative assistant role in an office environment
- Previous experience with customer service in a fast-paced environment
- Previous experience within a school division and/or with Student Information Records Systems is considered an asset
- An equivalent combination of Education and Experience may be considered
Knowledge And Skills
- Outstanding communication and customer service skills
- Highly effective organizational and prioritization skills
- Demonstrated ability to deal with a variety of complex and sensitive issues professionally and in a timely manner
- Ability to successfully work in a team environment as well as independently with minimal supervision
- Ability to think critically and deal with changing priorities in a fast-paced environment
- Proficient in Microsoft Office Suite and web-based applications
Rocky View Schools Benefits
- 6% vacation pay
- Flex Benefits Plan (Extended Health, Dental Benefits, Wellness/Health Care Spending Account(s), Tax Free Savings Account and Registered Retirement Savings Plan)
- Professional development and training opportunities
- Defined Benefit Pension Plan
- Free parking
Pre-Employment Requirements
- In order to be selected as a candidate for an interview, candidates must submit proof of qualifications/education as required by the position
- The successful candidate must submit a current Criminal Record with Vulnerable Sector Check within 30 days of the start of your employment
Open to: Internal and External applicants
Salary: $23.17 – $28.15 per hour
How To Apply
We request all applications be placed through http://rockyview.simplication.com/. Applications must include your cover letter, resume, proof of qualifications and contact information of three professional references.
Quote Job Code: #3564027
Closing Date: On or before September 11, 2023 by 4:30 pm
Rocky View Schools
Human Resources
https://www.rockyview.ab.ca/careers/current_opportunities
We appreciate and consider all applications; however, only those candidates selected for an interview will be contacted. Applicants may be contacted via email or by phone for an interview. Please ensure your online profile information is up to date so there is no delay in contacting you.
