Ryte.ai Looking for Senior Administrative Assistant at Toronto, Ontario, Canada Full Time

About Us:

We’re a team of physicians, healthcare executives, data scientists and Tech experts committed to empowering anyone, anywhere with the insights they need to make well-informed, healthcare decisions. Through the combined power of AI and big data, we have created the first all-in-one solution that provides our users with everything they need to know about medical professionals and facilities. RYTE transforms the comprehensive data we collect on millions of healthcare providers and medical experts worldwide into knowledge that helps individuals and organizations navigate healthcare systems. Headquartered in Toronto (Canada) and having operations in Canada, France, Kazakhstan, and the Philippines, you will join a truly international, multi-cultural, and dynamic workforce driven toward building something unique and that affects Life and Healthcare on a global scale. For more information about us, please connect with us at www.ryte.ai.

As part of the continued growth in North America, we are seeking an experienced executive assistant to work with the company’s CEO. The position can be located in Canada or the United States of America, so long as they are able to work hours aligning with Toronto, Canada . We offer a flexible work at home environment with days of activities at our new office.

The Position: Senior Admin Assistant

Working directly with the CEO, you will participate in the continued development of the startup for the NA territory, as well as extensive work with documentation and file management.

The Role:

We are in search of a highly organized and detail-oriented individual to join our team as a Senior Admin Assistant. In this multifaceted role, you will primarily be responsible for overseeing the management and organization of company documents, with a secondary focus on providing crucial administrative support to our executives. This role is responsible for ensuring the pristine organization of company files and documents, and that the time and tasks of the CEO are well organized. The ideal candidate will excel in document control, possess exceptional organizational skills, demonstrate strong communication abilities, and maintain a proactive approach to handling tasks. This role requires a commitment to excellence, a penchant for taking on challenges, and a results-driven mindset. We are seeking someone who is committed, reliable, professional and is able to build strong relationships with both internal and external stakeholders.

Requirements

Responsibilities:

• Establish and maintain an efficient document control system
• Lead the storage, retrieval, and distribution of company documents and records
• Implement organizational strategies to ensure easy access and retrieval of documents
• Ensure accurate labeling and version control for all documents
• Collaborate with various departments to enforce document handling and archiving procedures
• Provide training to employees on document control processes and best practices
• Conduct regular audits to verify document accuracy and compliance with company standards
• Drive the transition to electronic document management systems as necessary
• Handle confidential and sensitive information with discretion and professionalism
• Perform a wide variety of administrative support functions for the CEO
• Multiple and complex calendar management and meeting support to facilitate daily meetings and appointments
• Prepare meeting materials and coordinate agendas
• Act as the primary point of contact between executives and internal/external stakeholders
• Conduct research and gather information as requested by executive
• Assist with special projects and ad-hoc tasks as needed
• Additional responsibilities may include: assist with internal/external communications, support Exec meetings through planning/logistics/communication

Requirements and Qualifications:

• Completion of a University Degree or equivalent experience
• 5+ years of experience as an Executive Assistant in a professional work environment supporting C level executives
• Previous experience working in a consulting company or legal entity is an asset
• Excellent multi-tasking skills with the ability to effectively prioritize tasks within a fast paced, deadline-oriented environment
• Strong organizing skills with the ability to follow through to ensure that tasks and deadlines are completed
• Strong attention to detail and demonstrated ability to provide a high level of accuracy
• Excellent interpersonal and communication skills (written and verbal). Strong business acumen is an asset
• Good judgment and decision-making ability, especially when dealing with clients (internal and external) at all levels
• Self-motivated and results oriented
• Ability to handle and maintain information with the highest degree of integrity and confidentiality
• Proven experience working in a professional manner
• Proficient in the use of Microsoft Office, including but not limited to Word, Excel, PowerPoint, & Teams.

Benefits

We would like to thank all Applicants for their interest in this position. Please note that only Applicants selected for an interview will be contacted. Ryte Corp. is an equal opportunity employer. If selected for an interview, please advise our Human Resources team if you require accommodation during the interview and assessment process. We will work with Applicants to accommodate all accessibility needs.