Salesfloor Looking for Administrative Coordinator at Montréal, QC Full Time

Company:
Salesfloor is an award-winning virtual selling platform that combines clienteling, virtual selling and mobile point of sale tools. Store associates use Salesfloor to deliver personalized and convenient experiences for customers on any channel through live chat, video calling, e-mail, SMS and more.

Today, 45,000 product experts from stores around the world have driven more than $2 billion in sales (USD) using Salesfloor. Salesfloor is redefining the role of today’s associate to drive sales and differentiate the customer experience.
Founded in 2013 in Montreal, Canada, Salesfloor is a profitable company, on a mission to unlock the power of today’s omnichannel sales associates by connecting them with shoppers online and in-store. Our team of “Salesfloorians” believe that associates are product experts, trusted advisors and social influencers for customers in their local communities. In today’s omnichannel world, retail chains have a unique opportunity to leverage their biggest competitive asset: their people.
Role Overview:
The Administrative Coordinator is an important member of the HR team who supports the day-to-day operations of the office and HR function. The Coordinator provides ongoing administrative support in a variety of functions such as office coordination, billing, expense reports, credit card reconciliations, recordkeeping/data entry, onboarding/offboarding, maintaining employee relationships, social event planning and supporting the recruitment function. The role requires someone with strong interpersonal skills, a positive attitude, professionalism and a naturally discrete approach in order to enhance the employee experience.
Responsibilities:
Office Management

• Oversee and manage our office facilities and relationship with suppliers.
• Order equipment and supplies for new hires
• Manage licenses and accesses to Google Workspace environment and third-party cloud-based software.
• Handle caterers for the office weekly lunches.
• Coordinate CNESST Health & Safety (First Aid, Fire Drill, etc.) programs and processes.
• Orchestrate internal and external events and activities.
• Manage and upkeep our swag and office supply inventory.
• Coordinate shipment of new hire swag and tech packages.
• Coordinate travel for employees

Accounting Support

• Responsible for expense reports review, reconciliation and posting to accounting system
• Responsible for corporate credit card review, reconciliation and posting to accounting system
• Responsible for accounts payable inbox, approval of vendors invoices and posting to accounting system
• Responsible of vendors payments through credit card and printed cheques

Human Resources Support

• Responsible for maintaining all electronic employee records.
• Owner of the onboarding and offboarding processes to ensure a positive candidate/employee experience
• Keep our HRIS system (BambooHR) up to date including new hires, transfers, salary changes, promotions, terminations, etc.
• Assist with reviewing policies, procedures, and keep documents up to date
• Lead our social committee, create the monthly newsletter, and ensure expectations are followed up on.
• Respond to people-related inquiries or requests.
• Prepares confirmation of employment letters, as requested.

Requirements:

• 3 year(s): Administration support, Accounting, Customer Service or HR experience required.
• DEC diploma or equivalent, Bachelor’s degree preferred.
• Excellent computer proficiency. (MS Office, Google Suite, Quickbooks Online)
• Naturally curious, you are not afraid to step out of your comfort zone to learn new things.

• You like solving problems and are self-motivated to make recommendations to improve things when you see opportunities for them to be even better.

• Detail oriented and excellent communication and writing skills are required; fluent English and French (spoken and written).
• Knowledge of Accounting basics skills and experience would be considered an asset
• Knowledge of HR practices and familiarity of basic employment laws and compliance issues would be considered an asset.
• Able to work independently, but you also enjoy teamwork and understand the importance of working collaboratively.
• Strong organizational, analytical, problem solving and time management skills with the ability to work on multiple tasks simultaneously.
• You are able to deal with sensitive and confidential information.
• Position requires presence to the office 2-3 days per week (Tuesday and Thursday mandatory)

Perks:

• While our office in Montreal is available to everyone, a flexible work from home program is currently the norm.
• Health care and dental coverage for all full time employees (Blue Cross)
• National telemedicine service, paid for by the company for full time employees enrolled in our benefits program.
• Generous compensation and remote work spending account.
• Everyone at Salesfloor is agile, engaged and ready to contribute to impact the growth of our business.
• Seasoned employees, new hires and founders all work together and help each other every day.
• Founders and leadership team have a proven track record for successful start-ups and previous exits.

Job Type: Full-time