Salient Advisory Looking for Executive Assistant at Toronto, Ontario, Canada Full Time

Job Title: Executive Assistant 

Job Type: Full-time 

Location: Remote, Canada or Nigeria 

ABOUT SALIENT ADVISORY 

Salient Advisory is a boutique global health consulting firm founded in 2020. Our teams, based in Nigeria, Kenya, Canada, and the United States, advise organizations such as the Bill & Melinda Gates Foundation, MSD, the Global Fund, Grand Challenges Canada, and more to improve health systems in Africa. We’re deeply involved in tracking the ecosystem of new and innovative health tech companies expanding access to telemedicine, digital counseling, and pioneering supply chain models. Additionally, our team works closely with governments in sub-Saharan Africa to effect regulatory change, further enhancing healthcare delivery. Recognized by leading media outlets, our work has been featured in TechCrunch, CNN, Al Jazeera, Quartz, Bloomberg, CNBC, Devex, Stanford Social Innovation Review, Center for Global Development, the Brookings Institution, and more. 

We are seeking an Executive Assistant to support Salient’s Founder and Global Director and advance operations in the team. This position requires a tenacious self-starter with experience in an executive assistant role. We need a colleague who is resourceful, trustworthy, creative and solution-oriented. 

REQUIRED PROFESSIONAL EXPERIENCE 

• A Bachelor’s degree 
• At least 2 years’ experience ensuring leaders are using time effectively and to the greatest impact, through calendar management and triaging of daily and weekly tasks to ensure that deadlines are being met, meetings are serving their purposes, and there are no blockages in communication between team members. 
• In addition to scheduling meetings, ensure meeting objectives are clear and that preparation is appropriate. 
• Skilled in the planning, coordination and communication of larger team or stakeholder meetings, team building events, innovation events, and off-site events. 
• Can execute administrative tasks on time and with high attention to detail, such as booking domestic and international travel, managing visas, managing budgets, purchase requests/orders, processing expense reports, and helping prepare for presentations. 
• Collaborating with the finance team to reconcile the administrative budget against company books and assist in re-forecasting financial projections. 
• Managing vendors including defining scopes of work, administering contracts, and tracking deliverables.  
• Experienced in handling confidential and sensitive materials with discretion and communicating with external clients and vendors with a high-level of professionalism to advance company brand and objectives. 
• Highly capable with Google calendar, expense reporting, and the full suite of Microsoft Office products. 

REQUIRED SKILLS & COMPETENCIES 

• Outstanding interpersonal skills to advance work in cross-cultural, multi-stakeholder settings. 
• Demonstrate an upbeat spirit and commitment to impact; you problem-solve creatively to complete complex assignments. 
• You work autonomously, take initiative, and complete tasks you are responsible for. You are detail-oriented, creative, thoughtful, you foresee, identify and dissect problems, and you advance solutions. 
• You are committed to excellence in thinking and execution. You work as a trusted team player, demonstrating intellectual curiosity, strong judgement, inclusivity, self-awareness, creativity and urgency. 

OTHER 

Our team’s diversity is fundamental to the depth and quality of our work. We acknowledge the historical exclusion of African leaders and women in global health and strive for equity within our company, partnerships, and client engagements. We encourage applicants of all races, ethnicities, cultures, ages, genders, sexual orientations, gender identities and expressions, languages, social classes, marital statuses, religions, veterans statuses, and disabilities to apply. 

We are a fully distributed global team. We do not have a head office and most of our staff work remotely. All Salient staff, regardless of location, have salaries benchmarked against role categories equivalently. Base compensation for this role ranges between $50,000 – $60,000 CAD depending on experience. The role is also eligible for a performance-based bonus tied to achievement of company and personal goals.  

Travel up to 10% of the time may be required. 

Applicants must have legal authorization to work in Canada or Nigeria. We are a fully distributed team, who work remotely. Any location within Canada or Nigeria is acceptable.