Scarborough Health Network Looking for Education Coordinator at Scarborough, Ontario, Canada Full Time

Across our three hospitals and eight satellite sites, Scarborough Health Network (SHN) is shaping the future of care. Our many programs and services are designed around the needs of one of Canada′s most vibrant and diverse communities. We are home to North America′s largest nephrology program, as well as the designated cardiac care and spine centre for Scarborough and surrounding communities to the east. We are proud to be a community-affiliated teaching site for the University of Toronto and partner with a number of other universities and colleges, helping to train the next generation of health care professionals. We are also proud to be named one of Canada′s Most Admired Corporate Cultures for 2023! Learn more at shn.ca

FOR EXTERNAL APPLICANTS ONLY: As a condition of employment, you are required to submit proof of full COVID-19 vaccination status to the Hospital′s Workplace Health and Safety department. Fully vaccinated: having received the full series of a COVID-19 vaccine or combination of COVID-19 vaccines approved by WHO (e.g., two doses of a two-dose vaccine series, or one dose of a single-dose vaccine series), and having received the final dose of the COVID-19 vaccine at least 14 days ago.

Position Overview

The Education Coordinator will be supporting the Director of Research & Education Operations to ensure the functioning of educational programs within the hospital. The position involves a range of administrative responsibilities, including maintaining calendars, managing databases, coordinating learner rotations, and facilitating communication between the hospital and educational institutions. The ideal candidate should have a strong background in administrative functions, experience in a university or post-secondary environment, and possess excellent organizational and communication skills.

Company Vacancy/Request For Transfer

The completion of this online form serves as your application and will be used to determine if you meet the requirements of this position. Please ensure that you have provided all pertinent information necessary to be considered for this vacancy by the close date.

Responsibilities

• Act as the first point of contact for medical trainees responding to inquiries and redirecting as appropriate
• Maintain calendars of incoming trainees and educational events
• Responsible for verifying the accuracy and completeness of information and providing detailed information on eligibility requirements, procedures and deadlines
• Coordinate, create and update learners′ rotations, organizing data and generating reports
• Coordinate and track teaching hours and reconciling those with the University reports
• Track and reconcile and monitor distribution of preceptor payments
• Provide orientation for new learners joining the Hospital Network at all three sites
• Act as liaison for Undergrad and Postgrad coordinators at the University
• Process faculty appointments by verifying the accuracy and completeness of information, monitoring process, tracking the data.
• Draft letters of support for Chiefs
• Support various committee meetings
• Other duties as required by the director and the VP of Education

Requirements

• Undergraduate degree in a relevant field required or higher
• Minimum two years of related administrative experience, preferably in a University or post-secondary environment or hospital education office
• Demonstrated student services experience and direct experience working with faculty
• Demonstrated experience coordinating academic programs, coordinating examinations, schedules and timetables, and verifying and monitoring student records
• Experience maintaining calendars and drafting professional level communications
• Experience supporting committees and coordinating events
• Advanced proficiency with MS Office Suite
• Preferred Experience with student information systems (ROSI/ACORN/TIME/POWER/MEDSIS), learning management systems (Quercus)
• Must be extremely detailed oriented and demonstrates ability to prioritize tasks appropriately
• Excellent customer service skills, oral and written communication skills
• Excellent organizational and time management skills
• Strong initiative, attention to detail, interpersonal, proactive and highly resourceful
• Proven ability to work independently and effectively manage competing priorities while maintaining a high degree of accuracy and quality
• Must be able to cope with pressures and deadlines while adapting to evolving processes and procedures
• Excellent judgement and diplomacy on confidential issues

Accommodation Statement

Scarborough Health Network (SHN) embraces and celebrates our community′s unique multicultural heritage and diversity. SHN is an equal opportunity employer, dedicated to a culture of inclusiveness and diversity reflecting our diverse patients, staff and community alike. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.

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