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District Overview
Driven by our goal of having students thrive in their personal achievements, Saanich Schools provides challenging and engaging educational programs within a safe and nurturing learning environment for the 8,000 students who live and learn here. Our school district is comprised of 18 schools with the singular focus of delivering high quality education so our students can realize their personal goals which include post secondary and employment opportunities around Canada and the world. Our staff of over 1,300 caring professionals are here to make dreams turn into reality.
Current Shift: 8:30am- 4:00pm Monday to Friday (includes1/2 hour unpaid lunch).10 months per year while regular classes are in session.
Pay Rate: $22.64
End Date: June 30, 2023or return of incumbent, whichever comes first
JOB DESCRIPTION
POSITION
Distance Education Secretary
SUMMARY
Under limited direction of the School Administrator or Administrative Assistant, provides office administrative support for one or more school departments.
DUTIES
Completes registration processes, records requests, confirms information and creates files using the Student Information Systems and Learning Management Systems
Generates reports, assists with data collection and completes letters
Manages student information and course resources, maintains electronic and physical files, scans and copies materials and documents, and processes student resource requests
Submits reports to institutions and students on withdrawal processes using the School and Ministry databases
Receives inquiries in person, by telephone and email; processes resource pick-ups, deposits and returns and books appointments
Coordinates tests, both in-house and for other institutions and provides support for provincial exams
Coordinates school billing (tuition for courses, etc.)
Coordinates payment processes (e.g. student deposits/tuition, banking reports, petty cash requests, etc.)
Provides administrative support:
?Assists administrators, counsellors and teachers with clerical support as required, including letters, filing, course development support, etc.
?Maintains handbooks
?Creates contact lists
?Creates master forms
?Maintains the events calendars
?Assists in production of course development resources
?Assists counsellors with grad checks and student learning plans
?Assists with photocopier maintenance, including contacting the supplier
Attends on-site clerical and other staff meetings as required and records minutes
- Performs other assigned duties that are within the area of knowledge and skills required by
the job description.
QUALIFICATIONS
Grade 12 education
One year related experience
Minimum word processing speed 50 W.P.M.
Working knowledge of general office procedures
Working knowledge of the BC Graduation Requirements
Working knowledge of Ministry requirements for 1701 and SADE data collection and school/district/ministry reporting procedures
Working knowledge of electronic information systems (Student Information Systems and DL Learning Management Systems)
Working knowledge of hardware/software required for school information and reporting processes
- Or equivalent combination of training and experience.
DESIRABLE SKILLS
Knowledge of Distance Education procedures
Demonstrated effective communication skills
To Apply
To apply please register with Make a Future or to send us your application via email, please visit www.sd63.bc.ca/careers for contact details. We thank all applicants for their interest, however, only shortlisted applicants will be contacted.
