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District Overview
Driven by our goal of having students thrive in their personal achievements, Saanich Schools provides challenging and engaging educational programs within a safe and nurturing learning environment for the 8,000 students who live and learn here. Our school district is comprised of 18 schools with the singular focus of delivering high quality education so our students can realize their personal goals which include post-secondary and employment opportunities around Canada and the world. Our staff of over 1,300 caring professionals are here to make dreams turn into reality.
Current Shift: 8:30am- 2:30pm Monday to Friday
(Includes 1-hour unpaid lunch)
Schedule may be flexible based on the needs of the school
11 months per year while regular classes are in session
Pay Rate: $27.06
JOB DESCRIPTION
POSITION
Student Information Systems Coordinator II
SUMMARY
Under limited direction of the School Administrator(s), manages student data on the school-based administrative network to meet School, District and Ministry requirements, provides support to school based personnel for use of the school administrative system and other related software.
DUTIES
Sets up and manages security of the school administrative data system ensuring data confidentiality and system integrity
Under direction of Administrator(s) creates complex timetables for staff and students
Coordinates and manages the electronic transfer of student grades from teachers
Liaises with Admin Team/Counselling Team to resolve student issues (e.g. timetable, graduation requirements)
Enters, manages, verifies and responds to queries about all school based student data (e.g. Ministry requirements, Graduation requirements, report cards, timetables, PR cards, attendance) for all reporting processes using the administrative computing systems
Provides recommendations for system development and implementing changes on student data system; coordinating changes with the district office and/or feeder schools(s)
Compiles, extracts, develops and generates data reports electronically between schools, the district and the ministry
Supports staff on a range of software applications and creates instructional memos for staff use
Generates and customizes computer forms and reports using a wide range of software programs
Troubleshoots software problems
Prepares complex documents, reports and correspondence
Maintains regular back-ups and is responsible for archival database for the school
Provides record of incoming/outgoing students
- Performs other assigned duties that are within the area of knowledge and skills required by the job description.
QUALIFICATIONS
Grade 12
Four years’ related experience, at least two of which must be using a school-based administrative software system
Certificate in Office Administration
Experience or training in the use and support of school based student information systems
Minimum word processing speed of 50 W.P.M.
Working knowledge of Ministry requirements for 1701 Data Collection and District/School Reporting processes
Working knowledge of BC Graduation Requirements
- Or an equivalent combination of training and experience.
DESIRABLE SKILLS
Demonstrated ability to continually adapt to changing technical environments, organizational cultures and Ministry and District requirements
Demonstrated effective communication skills
Proficiency with database applications, word processing and spreadsheet applications
Ability and aptitude to work with detail, precision and accuracy
Strong analytical and problem-solving skills
Ability to maintain the confidentiality of sensitive information as it relates to school operations and student information
Ability to organize, prioritize and meet workload deadlines
Ability to work independently or as part of a team
To Apply
To apply please register with Make a Future or to send us your application via email, please visit www.sd63.bc.ca/careers for contact details. We thank all applicants for their interest, however, only shortlisted applicants will be contacted.
