Seabird Island Band Looking for HR Administrator at Agassiz, BC Full Time

Position Summary

Working within the Human Resources department and reporting to the Human Resources Manager the Human Resources Administrator will act as the first point of contact for HR-related queries from employees. Your main administrative duties include maintaining personnel records, managing HR documents (e.g., employment records and onboarding guides) and updating internal databases. Scheduling and preparing documentation for all HR related Recruitment practices.

Success profile

What does it take to be successful working in the Executive department at Seabird Island? Check out the top traits we’re looking for and see if you have the right mix.

• Organized: Ability to process and organize your meetings, as well as electronic and paper documentation and information.
• Personable: A collaborative attitude, participating in the planning, developing, extending services, and promoting effective strategies to encourage a positive and safe workplace atmosphere.
• Problem Solving and Analytical Skills: It’s essential that employees can sift through the provided data and information, think critically about it, and make rational judgements to solve problems.
• Communicator: Excellent verbal, written, and listening skills and proven ability to adjust style for various audiences. The ability to convert data into information for reporting to various audiences, including internal teams, clients, the community, and external bodies.
• Multitasker: The ability to balance competing priorities, meet deadlines, and to work under pressure with minimal supervision.

Work that matters
Are you looking for a career where you’ll make meaningful connections and contribute to safe work place and community?

Seabird Island Band is a place to learn many skills. We are many nations, but we proclaim one goal to strengthen our pride, our language, our culture and our freedom.

Seabird Island located 1 kilometer from Agassiz, BC on the beautiful Fraser River, 120 km east of Vancouver.

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Benefits and perks

Benefits vary by job type, apply after a successful probationary period and are confirmed in the interview and hiring process.

• Extended health and dental benefits,
• Accrued vacation and sick time,
• Pension plan with matching employer contributions,
• Access to internal training programs, professional development and skill enhancement,
• Collaboration with an interdisciplinary team,
• Equitable hourly rates and
• Casual dress code

What you’ll do

• Assist Executive Assistant/Project Coordinator’s and Executive Assistant’s with administrative tasks
• Deal with the Executive general incoming emails, calls and enquiries – organizing and acting as a “gatekeeper”
• Manage calendars and booking appointments
• Quickly learn and utilize software’s, automation tools, and other Microsoft office tools
• Assist with meeting minutes and execution of action items
• Set up reporting systems, run reports, ensuring data is reported timely and accurately
• Ability to troubleshoot and fix issues as they arise
• Assist in promoting current communication channels
• Design reports in line with reporting requirements of the department.
  • Provide administrative support to Director and including collating monthly & quarterly reports, compiling statistics, and drafting correspondence.
  • Assist the Director with developing a schedule for all reporting requirements.
    
• Gather financial statements and budget updates periodically as required.
• Prioritize departmental work and delegate tasks as necessary, ensuring that work is performed to the required quality standard and ensuring that adequate administrative cover is provided at all times
• Provide historical reference by developing and utilizing digital filing and retrieval systems.
• Ensure there is consistent administrative recording and monitoring system across the Department and that all record keeping is accurate and up to date.
• Attend and on occasion coordinate scheduled team meetings and various other meetings as requested. Take, draft and distribute meeting minutes as required.
• Assist the Director with employee communications and with staff scheduling requirements.
• Participate in on-going professional development and other training as required.
• Coordinate meetings, travel and other scheduled events for the Director as needed
• Complete Director’s Credit Card Reconciliations as needed
• Respond to public concerns by prioritizing issues, providing information and explanations where necessary, all whilst being unbiased, nonjudgmental and professional.
• Other duties or responsibilities as assigned by your Supervisor/Manager, Director, or the CAO

What you bring

• 2+ years’ experience in an office environment
• Experience with HRIS and ATS software preferred.
• Excellent organizational skills, with an ability to prioritize timelines.
• Strong phone, email and in-person communication and customer service skills
• Strong leadership and interpersonal skills including; time management, organizational, planning and people skills.
• Excellent problem solving, risk management and cost control skills.
  
• Knowledge of collecting and analyzing data, and ability to produce reports.
• Ability to develop and deliver presentations as needed
• Strong customer service focus and ability to provide services in a prompt, respectful and unbiased manner, in accordance with existing Seabird Island Band policies and procedures.
• Intermediate to Advanced computer skills including Microsoft Office Applications (Word, Excel, Internet, and Outlook).
• Excellent active listening, verbal and written communication skills.
• Ability to adhere to Oath of Confidentiality and Seabird Island Band Policies and Procedures.
• Knowledge, respect and understanding of Stó:lō culture, traditions and language is considered an asset.
• Experience working with First Nations community is considered an asset.
• Valid BC Driver’s License, Class 5.
• Satisfactory Criminal Record Check required

Work that matters
Are you looking to start a career where you’ll make meaningful connections and contribute to safety and wellness of a staff and a community? Our team is passionate about supporting the Seabird Island community. Community Infrastructure is responsible for the overall planning, development and management of the housing and public works resources (water, roads, security, maintenance), and custodial services.

Reports to: Human Resources Manager

Pre-employment screening

• Employment is conditional upon completing pre-employment screening to ensure a safe and secure work environment in which students, staff, members, families, community, as well as resources, and assets are protected. All background checks, reference checks and criminal record checks are performed in accordance with SIB HR Policy, protecting the integrity and confidentiality of information gathered during the evaluation.
• SIB has implemented measures to protect and prevent the spread of COVID-19. SIB is mandated under provincial health care standards that all employees provide proof of vaccination for COVID-19 unless otherwise deemed exempt under the Human Rights Code

Seabird Island is an equal opportunity employer and encourages applications from all qualified individuals. Pursuant to S. 41 of the BC Human Rights code, preference may be given to Applicants of Indigenous, Métis, or Inuit heritage. We are interested in every qualified candidate who is eligible to work in Canada; however, we are not able to sponsor visas.

We thank you for your interest. Only those selected for an interview will be contacted.