Seapeak Looking for Human Resources Advisor at Vancouver, BC Full Time

Job Description
Position: Human Resources Advisor

Location: Vancouver

Department: Human Resources

Reports To: Director, Human Resources

Position Summary

This is an exciting opportunity for a dynamic and experienced HR professional looking to join a growing and global organization within the maritime sector. This role is based in the head office in Vancouver which largely consists of corporate focused roles i.e. finance, accounting, legal, tax, insurance, business development and IT.

The successful candidate will be responsible for all day-to-day human resource matters (including payroll) for the Vancouver office and for the delivery of programs and services to local line management and employees.

This is a generalist HR position with real opportunity to contribute to global programs, initiatives, systems and alignment in all areas of HR. The successful candidate will be supporting a very professional workforce and will contribute towards the HR strategy of the business whether it be on matters such as HRIS, compensation and benefits or learning and development.

The global HR team consists of resources in Glasgow, Bahrain, Manila and Vancouver and the successful candidate will regularly collaborate with colleagues in each of these regions. The Office Manager and Office Services Assistant for Vancouver are also part of this team.

Major Responsibilities

Employee Relations

• Acts as the main point of contact for all Vancouver based employees on all HR related matters and provides timely support wherever required.
• Actively drives employee engagement initiatives to maintain and improve organizational culture and morale (together with the Office Manager for Vancouver).
• Manages employee relation issues by providing practical advice to managers and employees on resolution techniques.
• Ensures compliance with federal regulations, corporate policies and processes and advises local management on the same.
• Coaches managers on the full life-cycle management strategies from recruitment, learning and development, succession planning to offboarding.
• Ownership of developing, maintaining and consistently applying all local HR documentation including policies, templates and job descriptions.
• Maintenance of personnel files and ensuring all required documentation is on file.

Recruitment and Onboarding:

Manage all local recruitment, including:

• Advertising positions to all relevant platforms and managing candidates through the applicant tracking system.
• Screens resumes, administers Predictive Index surveys, conducts interviews, completes candidate assessment matrices, completes pre-employment checks, prepares and presents offers to successful candidates in line with global templates.
• Coaches hiring managers on candidate selection best practices.
• Manages relationships and vendor agreements with any and all third parties.
• Proactively keeps recruitment costs to a minimum and looks to promote internal talent, wherever possible.
• Conducts new hire onboarding sessions to ensuring Seapeak standards are adhered to.
• Ensures that any training requirements are identified, documented and completed.
• Oversees that probationary reviews are completed in a timely manner and onboarding surveys are completed.

Talent Management, Development, and Engagement

• Champions the annual performance management program by coaching employees and managers through performance discussions and delivering training sessions to ensure this is a meaningful and valuable process across the organization.
• Encourages managers and employees to provide real-time and continuous feedback rather than reserving this for mid-year and end of year reviews.
• Engages with line managers to ensure that performance concerns are proactively managed.
• Engages with employees and managers to ensure career progression opportunities are identified and discussed, wherever possible.
• Collaborates with the wider team in identifying, coordinating and facilitating leadership development programs and generally to assist senior managers and employees in identifying training gaps within their respective teams.
• Coordinates engagement surveys, as appropriate.

Compensation, Payroll and Benefits

• Inputs and coordinates the bi-weekly payroll for the Vancouver office ensuring all payroll transactions are processed accurately while complying with federal, state and local regulations for BC.
• Manages annual payroll processes to include production of T4s.
• Demonstrates a deep knowledge of the local tax regime in troubleshooting any payroll or benefit related queries whether from an employee or employer perspective. For example, management of the SRBP.
• Assists the HR (Payroll and Benefits) Manager in taking a proactive approach to the management and development of employee benefits, ensuring that Seapeak are always competitive within the local market.
• Assists Director, Human Resources with administration of annual merit program and short-term incentive program in the HCM.

Other Tasks and Projects

• Inputs to the improvement or creation of global initiatives and processes.
• Participates in local audits and prepares any necessary reports.
• Chairs the global CSR committee and produces the quarterly report.
• Collaborates with the ESG Manager to ensure a progressive approach to all people related matters pertaining to the annual ESG report.
• Oversees the local approach to workplace flexibility and has responsibility for ensuring the correct balance is struck.
• Participates in the implementation and rollout of a new HCM.
• Supports other HR projects as needed.

Requirements (Knowledge, Skills & Abilities)

• University Degree or Diploma in Human Resources.
• Minimum of 5 years’ HR experience in a generalist capacity including demonstratable knowledge of payroll processing.
• Excellent written and verbal communication skills (preferably with experience of report and policy writing)
• Excellent human relations, customer service, and interpersonal skills.
• Ability to develop strong working relationships and partnerships.
• Strong organizational and project management skills.
• Ability to work well both independently as well as part of a team.
• Take initiative and has a willingness to take on additional responsibilities.
• Able to manage confidential matters in a discreet manner.
• Technically savvy with expert level computer skills, including but not limited to: Microsoft Office including Word, Excel, PowerPoint, Outlook, and SharePoint.
• Experience working with an ATS and/or HCM.

Benefits Package

• Annual bonus program
• CAD 1,000/year Flexible Spending Allowance
• 17 days of vacation, growing to 30 days with continued service
• Medical Services Plan of B.C. Basic Medical
• Major Medical / Extended Health, including Vision Care
• Dental Care
• Health Care Spending Account of CAD 500/year
• Global Medical Assistance
• Company registered pension plan and group registered retirement savings plan
• Employee Assistance Program
• Basic Group Life Insurance
• Accidental Death and Dismemberment
• Short and Long-Term Disability