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Position: Senior Executive Assistant – Aerospace Company
Location: West Island (3-4 days in office, rest remote)
Salary: $100K to $140K per year
Perks: Full benefits, 3 to 4 weeks of vacation
Our client, a leading aerospace company with a strong commitment to innovation and excellence, specialized in the design, development, and manufacturing of cutting-edge aerospace is seeking a highly skilled and experienced Senior Executive Assistant to support their executive team.
As a Senior Executive Assistant, you will play a critical role in ensuring the smooth operation of the executive office. You will provide high-level administrative support to the senior executives, enabling them to focus on strategic initiatives and business goals. This position requires exceptional organizational skills, the ability to handle sensitive information with utmost confidentiality, and the capacity to work effectively in a fast-paced and dynamic environment.
Responsibilities:
Location: West Island (3-4 days in office, rest remote)
Salary: $100K to $140K per year
Perks: Full benefits, 3 to 4 weeks of vacation
Our client, a leading aerospace company with a strong commitment to innovation and excellence, specialized in the design, development, and manufacturing of cutting-edge aerospace is seeking a highly skilled and experienced Senior Executive Assistant to support their executive team.
As a Senior Executive Assistant, you will play a critical role in ensuring the smooth operation of the executive office. You will provide high-level administrative support to the senior executives, enabling them to focus on strategic initiatives and business goals. This position requires exceptional organizational skills, the ability to handle sensitive information with utmost confidentiality, and the capacity to work effectively in a fast-paced and dynamic environment.
Responsibilities:
– Manage and maintain complex calendars, scheduling appointments, meetings, and travel arrangements for senior executives
– Prioritize and coordinate incoming communications (emails, phone calls, mail) to ensure efficient and timely response
– Prepare and edit correspondence, reports, presentations, and other documents as required
– Conduct research, compile data, and assist in the preparation of reports and presentations
– Coordinate and facilitate executive-level meetings, including agenda preparation, minutes, action items, and follow-up
– Prepare and submit expense reports and manage reimbursements for senior executives
– Serve as a point of contact for internal and external stakeholders, demonstrating professionalism and excellent communication skills
– Collaborate with cross-functional teams to ensure smooth coordination of projects and initiatives
– Handle highly confidential and sensitive information with discretion and professionalism
Qualifications:
– Bilingualism to communicate with partners in the USA and Europe
– At least 5 years of experience as an executive assistant, preferably in a fast-paced corporate environment
– Strong proficiency in MS Office Suite (Word, Excel, PowerPoint) and experience with calendar management tools
– Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines
– Exceptional attention to detail and accuracy in all work
– Outstanding written and verbal communication skills, with the ability to effectively interact with individuals at all levels of the organization
– Proven ability to maintain strict confidentiality and handle sensitive information with discretion
– Ability to work independently, take initiative, and solve problems proactively
– Prior experience in the aerospace industry is a plus
Please send your resume in Word format to Maia Slivinschi at maia.slivinschi@quantum.ca.
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CNESST permit number: AP-2000158
