Six Nations Polytechnic Looking for Human Resources Administrator at Brantford, ON

Six Nations Polytechnic (SNP) is a unique Indigenous Institute, recognized by community, government, and institutions of higher learning, as a Centre of Excellence for Indigenous Knowledge. SNP offers postsecondary, secondary, trades education and training. SNP has formal partnerships with nine publicly funded Ontario Universities and Colleges and collaborates with six Ontario-based Indigenous owned and controlled post-secondary Institutes.

For more information, visit www.snpolytechnic.com

Function & Overview

Reporting to the Human Resources (HR) Manager, the Human Resources (HR) Administrator has the responsibility to support all Six Nations Polytechnic (SNP) Human Resources functionalities, including participation in the administration of diverse HR strategies across the organization. The position supports the HR Department in ensuring employee-centered programs and processes are effectively executed and managed, in accordance with SNP policy and procedures, Employment Law, and Human Rights legislation.

Duties

The duties of the Human Resources Administrator include, without limitation:

Workforce Planning & Employment

Assisting with posting job vacancies, the development and approval of interview questions, and scheduling interviews;

Under the direction of the HR Generalist, performing reference checks for applicants, and supporting them with preparing and conducting interviews;

Preparing and distributing contracts, as required;

Constructing, formatting, and reviewing job descriptions according to established formatting expectations and up-to-date templates;

Maintaining and updating staffing and recruitment process documents;

Aiding with the onboarding and orientation for new hires;

Inputting new hire information in the Human Resources Information System (HRIS);

Assisting with the development and implementation of the new hire orientation package;

Collaborating with the HR team to the develop, update, and implement forms and resources for staffing and employment conditions;

Learning & Development

Helping the HR team develop and implement forms, tools, and resources;

Under the direction of the HR Manager, researching and supporting the development of specialized departmental and all staff trainings;

Updating and filing professional development documents, as required;

Employee Relations & Engagement

Positively contributing to the creation and implementation of training and support resources, and materials for leadership;

Assisting with the development of employee rewards and recognition programs, wellness programs, and another employee engagement initiatives;

Researching employee engagement strategies and creating briefing notes to present to members of the Senior Leadership Team;

Helping to administer employee activities that are in line with SNP’s mission and values;

Aiding with the facilitation of an annual employee satisfaction survey;

Helping to engage the workforce in activities and programs that endorse a climate free of discrimination, violence, and harassment;

Disability Management & Leave Administration

Acting as an administrative support to the HR Manager and Senior HR Generalist in the coordination of disability management processes and administration of employee leaves;

Reviewing details and confirming information on all forms received from Managers and employees prior to processing; contacting Managers and employees for verification of information or for missing information;

Health & Safety

Supporting the development and implementation of Health and Safety (H&S) programs, policies, and procedures, in compliance with federal and provincial legislation;

Assisting with the development and/or implementation of H&S training for all staff and students, as well as procedures for both campuses in coordination with relevant parties internally and externally;

General Administration

Assisting the with enrollment and termination of employees in the HRIS system;

Ensuring all corresponding materials are up to date and distributed to employees and/or uploaded to Microsoft Teams;

Uploading documents and relevant e-mails to employee’s personnel files;

Managing and maintaining personnel files;

Creating reports in the HRIS, exporting to Excel, and extracting relevant data;

Developing and distributing HR reports to employees, senior leadership, the SNP board, and regulatory bodies;

Promoting and administering the Employee Assistance Program;

Developing and maintaining detailed HR process documents;

Organizing and maintaining all HR records and files;

Being a general support for the HR Generalist, HR Manager, and HR Generalist;

Answering messages and e-mails promptly;

Providing administrative fill-in and support functions to other units within SNP, as required;

Prioritizing important tasks – leading to overall efficiency and effectiveness within the HR department and SNP overall; and

Other related duties, as required.

Qualifications

Education & Experience

Bachelor’s Degree, Diploma, or Graduate Certificate in Human Resources or Human Resources Management;

Minimum of 2 years’ related experience in a similar role is preferred;

CHRP designation is considered an asset; and

Experience working in an Indigenous organization or the education sector is considered an asset.

Knowledge, Skills & Abilities

Demonstrated competencies in strategic thinking, coordination, analysis, policy development, and change management;

Knowledgeable and up to date on Federal and Provincial Employment Law, as well as Human Rights and Health & Safety legislation;

A general and current knowledge of Hodinǫshǫ:nih history, culture, values, contemporary issues, community priorities, and stakeholders;

Excellent communication skills with an emphasis on written expression (i.e., faultless spelling and grammar, and professional style);

Sound interpersonal skills including communication, organization, negotiation, and professional judgement;

Ability to work under pressure and manage schedules, portfolios, and timelines, to meet demanding deadlines;

Capacity to work both independently and in a team setting, demonstrating Hodinǫshǫ:nih/Rotinonhson:ni values of Ga’nigohi:yo:/Kanikoriio (Respect and the Good Mind);

Demonstrated familiarity with standard desktop computing programs, including spreadsheets, word processing, and database applications, on the Windows 2010 (or later) operating system; and

Understanding and appreciation of, and willingness to support the unique philosophy, vision, and mission of Six Nations Polytechnic, Inc.

At Six Nations Polytechnic, we are committed to diversity and inclusion as we continue and expand our efforts to become a more inclusive, safe and respectful workplace. Human Resources will accommodate any needs under the Ontario Human Rights Code (OHRC) and the Accessibility for Ontarians with Disabilities Act (AODA). Recruitment processes will be modified to remove barriers to accommodate those with disabilities, as may be requested.

Application Deadline: June 9, 2022 at 4pm

Job Type: Full Time, Contract (16 months)

Schedule:
Monday to Friday

37.5 hours/week