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- Manage reception duties, including greeting visitors, answering phones, and directing calls professionally.
- Provide comprehensive administrative support to staff and management, such as scheduling appointments, managing calendars, and preparing meeting materials.
- Maintain efficient filing systems (physical and digital) for all company documents and records.
- Oversee office supplies and equipment, ensuring they are well-stocked and in good working order.
- Coordinate travel arrangements and logistics for staff as needed.
- Prepare presentations, reports, and other documents using MS Office Suite or similar software.
- Manage and maintain company databases (inventory, customer contacts, etc.)
- Assist with bookkeeping tasks such as data entry, invoicing, and bill payments (depending on company structure).
- Coordinate with building management for maintenance and repairs.
- Perform other administrative duties as assigned.
Requirements
- Minimum of 2 years of experience in an administrative role.
- Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously.
- Excellent communication and interpersonal skills, with the ability to interact professionally with staff, clients, and visitors.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with office equipment and software applications is a plus.
- Ability to work independently and take initiative.
- Strong attention to detail and accuracy.
- Positive and professional attitude.
Benefits
- Competitive salary package
- Opportunity to work in a positive and supportive team environment
