Food & Safety Administrator
Requisition ID: 172877
Career Group: Distribution Centre Careers
Job Category: E-commerce Delivery Ops & Cust
Travel Requirements: 0 – 10%
Job Type: Full-Time
Country:Canada (CA)
Province:Alberta
City:Edmonton
Location:4007 Edmonton Spoke
Postal Code:T6W 1A3
Voilà is a new team dedicated to launching and scaling Sobeys new e-commerce grocery home delivery business. This is a rare opportunity to join a start-up within a larger organization. You will help launch and operate a new brand in the Alberta, Ontario and Quebec markets powered by Ocado Group’s world-leading e-commerce grocery platform. We are looking for experienced, passionate, curious, customer-obsessed, and entrepreneurial individuals to join a diverse and driven team whose mission is to help Canadians stay one step ahead of their busy lives. Voila by Sobeys and Voila par IGA will be the most reliable and convenient way for Canadians to shop for groceries. Your groceries delivered. Just like that.™
All career opportunities will be open a minimum of 5 business days from the date of posting.
Overview
Contribute to the efficient day-to-day operation of the entire Spoke location supporting the entire delivery operations team. Actively contribute to a positive and productive working environment.
Job Description
Provide administrative support to Spoke Leadership
Arrange and coordinate schedules for departmental travel, meeting requirements, catering, equipment set-up and conference calls
Participate in meetings (off site when required); responsible for preparing agendas, taking minutes and following up action items
Manage department filing system
Sort and distribute departmental invoices and mail
Inventory management and replenishment of office supplies, uniforms and other site related needs
Receive and respond to incoming calls in a friendly, courteous and timely manner and relay voice mail from the general mailbox to the appropriate team member and department
Produce, edit and distribute presentation materials and reports (including period/quarterly/annual reviews, projects, town halls and Excel spreadsheets)
Track and monitor budgeted office expenses pertaining to telephone, equipment, supplies, donations, uniforms and courier services
Manage and process high volume of purchase orders weekly
Coordinate invoices with National Accounting Systems
Manage all aspects of Spoke payroll and employee data in SAP/Kronos
Perform timekeeper duties and ensure accuracy and timeliness
Respond to all payroll inquires and request for information
Request and coordinate new employee systems set up for phone, phone list, website user id and online uniform purchasing.
Liaise with other lines of business (i.e. communication, marketing, learning and development, and staff wellness) for corporate employee programs and coordination
Other duties relating to Food Safety Management:
Adaptation and maintenance of the Preventive Controls Plan (PCP) and Prerequisite Programs (PRPs) to ensure that the Spoke Operation meets Regulatory and Sobeys food safety requirements
Monitor compliance to the PRPs to ensure requirements are met regarding the frequency of inspections, reviews, and documentation updates
Lead site Food Safety Inspections and prepare the site for Sobeys internal food safety audit and the annual 3rd-party food safety audit
Monitor daily reporting documentation for completion (e.g., Receiving & Shipping logs and reports, trailer & delivery truck inspections, temperature logs, sanitation activities, 3rd-party pest control documentation, and monitor & update 3rd-party pest control portal)
Lead site Food Safety Meetings at frequency to comply with Sobeys Food Safety requirements
Lead/monitor Food Safety training to meet Sobeys requirements
Provide training and maintain training log for updates to Sobeys Food Safety Harmonized Documents (policies, programs and procedures)
Job Requirements
3 to 5 years ‘administration experience in a distribution/warehouse setting
Excellent communication skills both verbally and written, with ability to deliver direction and motivation in an effective manner
Ability to develop strong working relationships with other internal teams such as HR, Resource Planning, Payroll and Finance
Computer skills: SAP, Microsoft and Outlook
High level of integrity and the ability to work independently and as a part of a team
Ability to work flexible hours
We offer teammates competitive total compensation packages that will vary by role and location. Some websites share our job opportunities and may provide salary estimates without our knowledge. These estimates are based on similar jobs and postings for general comparison, but these numbers are not provided by or monitored for accuracy by our organization. We look forward to discussing the specific compensation details relevant to this role with candidates who are selected to move forward in the recruitment process.
Sobeys is committed to accommodating applicants with disabilities throughout the hiring process and will work with applicants requesting accommodation at any stage of this process.
While all responses are appreciated only those being considered for interviews will be acknowledged.
We appreciate the interest from the Staffing industry however respectfully request no calls or unsolicited resumes from Agencies.
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