Societe Generale Looking for Executive Assistant to Chief Executive Officer at Montreal, Quebec, Canada Full Time

Reference:

23000X2I

ABOUT THE JOB:

The primary role of this position will be to provide a wide range of administrative support activities to the Chief Executive Officer. The ideal candidate will have a strong foundation in executive support, a proactive attitude and the ability to manage constantly shifting priorities in a fast-paced and dynamic environment.

In this position, you will be responsible for managing information and competing priorities, ensuring that the quality of work is always maintained. You will exercise strong judgment in prioritizing requests and escalate them as necessary for resolution.

Confidentiality and discretion are crucial in this role, as you will handle sensitive communications and data with tact. You will proactively manage the chief’s calendar, ensuring that key deadlines are incorporated into the planning cycle and meeting and submission deadlines are met. Regular communication with management and Board members, both within and outside the organization, will be required, and you are expected to maintain a high level of professionalism, courtesy, and diplomacy.

What will be your DAY-TO-DAY?

Your responsibilities will include:

• Organize meetings, prepare agendas, attend team meetings, and ensure follow-up on action items.
• Demonstrate proficiency in managing various software programs and handling documents effectively.
• Assist in drafting or translating internal communications for the team.
• Play a vital role in ensuring business continuity with other Executive Assistants.
• Follow and enforce internal compliance procedures, including sponsorships, gifts, and meals policies.
• Coordinate appointments, special engagements, meetings, department activities, itineraries, and travel arrangements.
• Prioritize, distribute, and follow up on incoming correspondence.
• Demonstrate a strong command of business writing in drafting replies to general inquiries.
• Provide proofreading support for more complex items.
• Prepare and reconcile monthly expense reports.
• Ensure proper processing of invoices and allocate costs to the appropriate accounts.

What you bring to the table:

Skills and Qualifications:

Must Have:

• College diploma in administration.
• Minimum of 7 years of executive Administrative Assistant experience, preferably in a large organization.
• Proficiency in MS Office (PowerPoint, Excel, Word), Outlook, Teams, and Zoom.
• Quick learner with the ability to adapt to new technologies.
• Excellent verbal and written communication skills in both official languages.
• Strong planning, organizational, time-management, and administrative skills in a fast-paced environment, emphasizing meeting deadlines.
• Self-motivated, able to work independently with limited supervision.
• Strong decision-making abilities.
• Flexible, adaptable to change, and can remain calm under pressure.
• Ability to implement innovative solutions to various problems.
• Collaborative mindset, initiating open discussions in sensitive situations.
• Detail-oriented with excellent multitasking and prioritization skills.
• Must be willing to work from SG offices 5 days a week.

Languages: French, English

Ability to communicate in English, both orally and in writing, is a requirement as the person in this position will need to collaborate regularly with colleagues and partners in the United States.

Why join us

WHAT WE DO DIFFERENTLY AT SOCIÉTÉ GÉNÉRALE

Competitive compensation & benefits offering, including but not limited to:

• Minimum of 20 Vacation days + 4 personal days
• Supportive Maternity, paternity, parental and adoption leave policy
• Health spending ($2,000/year) and personal spending ($1,000/year) accounts with 75+ eligible reimbursement categories (health, training, electronics etc.)
• Fully sponsored virtual healthcare assistance and Employee Assistance Program to you and your immediate family
• Various Employee Resource Groups (ERG) to engage with such as Pride and Allies, American Women Network, Black Leadership Network, One planet, etc.
• A culture of continuous development by encouraging our employees various training programs (online training and coaching platform such as Coursera, GoFluent, Pluralsight, First Finance, and others).

OUR CULTURE:

At Societe Generale, we live by our 4 core values of commitment, responsibility, team spirit and innovation. We are engaged and demonstrate consideration for others. We act ethically and with courage. We focus our talent and energy on collective success. We experiment and propose new ideas. This way, we maximize our ability to serve client needs and anticipate market changes. Societe Generale is committed to strengthening bonds with colleagues, communities, and the world in which we live, because relationships are at the heart of how we operate.

For more information about our Culture and Conduct initiatives, please visit this link (https://americas.societegenerale.com/en/careers/get-know-culture/)

D&I:

Our Diversity & Inclusion Mission: Recruit, develop, advance, and retain a diverse workforce that is united in our efforts to enhance our competitive position and deliver innovative solutions to our clients.

Our Diversity & Inclusion Vision:

• Engaged workforce that is demographically diverse in a way that reflects the communities in which we operate
• Inclusive culture and workplace that recognizes employees’ unique needs and utilizes their diverse talents
• Engage our community and marketplace, and position the organization to meet the needs of all its clients

For more information about our D&I initiatives, please visit this link

(https://americas.societegenerale.com/en/societe-generale-about/diversity-and-inclusion/)

Societe Generale is an equal opportunity employer, and we are proud to make diversity a strength for our company. We are committed to recognizing and promoting the talents and achievements of our employees and staff, regardless of race, religion, color, national origin, sex, disability, age, gender, sexual orientation, and any other characteristic or status protected under applicable law. We strive to write our postings as inclusively as possible. If, however, one of the two genders is used alone in this display, it designates persons of all gender identities.