Log In
Sign Up
Admin Support 10
Position Details
Department: Hospital Security
Employee Type: Part Time, Casual
If Temporary, Number of Weeks:
Union: CUPE
Openings Remaining: 1
Schedule
Work Days: Monday to Friday
Time of Day: Days
Shift: 7.5 hour
This position may be scheduled at any of the following sites: Charlton Campus (Hamilton Downtown)
Application Dates
Opening Date: 23/03/23
Closing Date: 30/03/23 Applications must be received online by 12:00 midnight on the Closing Date
Position Description
POSITION SUMMARY
This position provides support to the overall administration and operational needs of the security services department.
QUALIFICATIONS
- Completion of post-secondary certificate/diploma in Office Administration required
- Minimum 2 years of experience working in a busy office setting with excellent customer service skills
- Intermediate typing speed
- Advanced knowledge of Microsoft platform, MS Word, MS Excel, and MS Power Point
- Demonstrated commitment to the values of Service, Responsible Stewardship, Community Responsiveness and Respect
- Proven ability to communicate effectively and tactfully, both in person and by telephone with excellent customer service orientation
- Ability to multitask, work independently and complete tasks accurately
- Day to day payroll and scheduling issues, payroll errors, ordering supplies and handling calls for security (i.e locked doors, theft) independently
- Ensures departmental issues, equipment malfunction, verifying account numbers are handled in consultation with the manager
RESPONSIBILITIES
- Maintains confidentiality and release of information in accordance with hospital policy at all times.
- Obligation to review and commit to applicable departmental and hospital policies and procedures at all times.
- Handles all related issues to ensure departmental payroll details are processed properly, updates the security schedules/call in sheets, and arranges for staff replacements/additional Security coverage.
- Provides administrative support to the department by assisting visitors, handling incoming calls, typing routine correspondence, taking minutes at meetings, maintaining department files, sorting/distributing mail, faxes and emails.
- Collates and files security occurrence reports and daily logs in preparation for statistical reporting and monthly Occupational Health and Safety Committee meetings.
- Issues Photo ID for staff, visitors, contractors when needed.
- Cross references, reviews and processes invoices well as preparing/completing purchase orders and requisition for both accounts payable and receivable.
- Drafts presentations, proposals and executive summaries with little supervision as required.
- Develops and maintains a well-organized filing system which permits easy access and rapid retrieval.
- Ensures all supplies and forms required by the department are properly maintained/replenished as needed.
HOURS OF WORK
Monday to Friday; days
HOURLY RATE
$26.37 … $27.51 … $28.63 (plus 14% in lieu of benefits)
PLEASE NOTE
Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.
St. Joe’s fosters an environment where we celebrate diversity, where teams reflect the diversity of the community in which we serve, enhancing the connection to patients, clients, community, and each other.
St. Joseph’s Healthcare Hamilton (SJHH) is an equal opportunity employer and strives for equity, inclusiveness, and diversity in all our programs, practices, facilities, and people. We foster a culture of patient and staff safety where all positions comply and work in conjunction with the Mission, Vision, and Core Values of SJHH.
We thank all applicants for their interest, however, only those selected for an interview will be contacted. SJHH is committed to a barrier-free recruitment and selection process – please inform us should accommodation be required at any point in the recruitment process.
Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.
