Staffworks Canada Ltd. Looking for Payroll and Accounting Manager at Remote Full Time

Our client, a regulatory college is looking to hire a permanent Accounting & Payroll Manager for their organization. This position will be fully remote until November 2024, their offices are located on the western end of the GTA.

Purpose

Reporting to the Controller, the incumbent is responsible for managing the daily operations of Finance unit including the preparation and maintenance of financial records and reporting, variance reports, payroll, internal controls and the audit.

Job Responsibilities

· Manage accounts receivable, accounts payable, general ledger and payroll functions.

o Ensure revenue, deferred revenue and accounts receivable records related to licensee fees, examination and program fees, cost and fine awards and other miscellaneous fees are complete and accurate.

o Review and support accounts receivable, allowance for bad debts and invoicing is accurate with supporting documentation.

o Ensure timely processing of purchase orders, review vendor invoices, agreements and related supporting documents for accuracy and completeness with proper approval in accordance with the College policies and signing authority.

o Review and/or process payroll. Ensure payroll processing, statutory remittance, production of tax forms, annual payroll returns and statements filing to government bodies and Workers’ Compensation Boards in different jurisdictions is completely timely, accurately and in compliance with legislative requirements. Payroll processing includes payment of remuneration to employees, Board and Committee members, appointees, independent contractors and issuing tax forms.

o Review accounts payable batches to ensure accuracy, completeness of all documentation and compliance requirements.

o Ensure compliance with related legislation, regulations, By-laws and internal policies.

· Oversee, review, prepare and/or record financial transactions including journal entries and schedules to ensure accuracy, timeliness, and completeness of records with appropriate documentation and back-up.

· Review and/or maintain asset listings, amortization and disposal records are appropriately maintained.

· Ensure financial transactions are recorded in the appropriate revenue and expense accounts in accordance with the College’s financial structure and the Generally Accepted Accounting Principles (GAAP).

· Manage review and/or prepare month-end and year-end close of financial records, and including:

o Bank reconciliations, capital assets and investment records.

o Schedules that support balance sheet items, revenue recognition, cost control and reporting needs.

o Monthly sales tax returns (e.g., GST/HST, QST) and other annual filings or returns as required by legislative bodies.

· Review and provide support in preparation of financial reports, variance analysis, other reports and other analyses for management, Finance and Audit Committee (FAC) and the Board.

· Develop, create and prepare financial reports and information as required by financial institutions, insurance companies, etc., to meet business needs.

· Conduct the audit. Delegate audit tasks to team members and ensure preparation of information and schedules from the team are in accordance with audit requirements. Prepare necessary supporting audit schedules and respond to auditor’s inquires. Take appropriate action to address deficiencies.

· Assist the Controller with the forecast and budget process.

· Identify and pursue opportunities to maintain and enhance financial policies, procedures, standards, and processes. Ensure internal controls are in place to mitigate the risks of fraud and financial losses.

· Act as the back-up to the Controller for select job duties and responsibilities when required.

· Acquire and maintain knowledge of the College’s policies, regulations and strategies and keep up to date with relevant developments, applicable legislation, trends and best practices.

· Collaborate with internal stakeholders to ensure the College meets and delivers on its legislative compliance requirements without delay.

· Other duties as assigned.

Education, Experience and Skills

· University degree (Bachelor) with an accounting or finance focus.

· Accounting designation (CPA, CGA; CA, CMA).

· 5 to 7 years of experience in financial management, accounting, reporting, payroll and Canadian payroll regulations, ideally in a self-regulatory organization.

· Time management skills to manage and prioritize competing priorities and deadlines.

· Organizational skills to keep track of deadlines and ensure timely communication with team members.

· Flexibility to work in a fast-paced changing environment as a collaborative team player who demonstrates initiative.

· Interpersonal and stakeholder relationship management skills to engage others, work effectively in a team, build credibility, and suggest ideas.

· Written and verbal communication skills to communicate technical financial information with external stakeholders and staff across the organization who may not be financially literate (e.g., concise, detailed and appropriate presentation for variance and Board reports.)

· Attention to detail to ensure accuracy and completeness of accounting records and reporting.

· Coaching and management skills to inspire, motivate and develop employees and team members.

· Project management skills to plan, evaluate, and implement changes to systems and processes.

· Bilingualism in English and French is an asset.

Job Types: Full-time, Permanent

Salary: $95,000.00-$110,000.00 per year

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• RRSP match
• Tuition reimbursement
• Vision care
• Work from home

Schedule:

• Day shift
• Monday to Friday

Education:

• Bachelor’s Degree (preferred)

Experience:

• Accounting: 7 years (preferred)
• Full Cycle Payroll: 3 years (preferred)

Licence/Certification:

• (CPA, CGA; CA, CMA) Designation (preferred)

Work Location: Remote

Application deadline: 2023-01-14