Sterling Brokers Looking for HR & Office Administrator at Toronto, Ontario, Canada Full Time

Sterling Brokers is disrupting the Group Benefits and Retirement landscape in Canada through our innovative application, integrating with the largest insurance carriers in Canada and global HRIS platforms, to administer a streamlined solution. We are the largest independently owned and operated Third Party Administrator (TPA) and Broker in Canada, and 4th largest overall. Established in 2014, SCB is growing rapidly and looking for talented individuals to join our team.

About The Role

As the HR & Office Administrator in our Human Resources Division, you will play a crucial role in supporting our HR team, management, and employees. You will take pride in performing various talent-related administrative tasks, such as collecting, organizing, and verifying data and maintaining employee records.

Our HR & Office Administrator requires excellent organizational skills, a high-level of proficiency with MS Office, experience with HRIS systems such as Rippling, and the ability to handle sensitive information confidentially.

This position provides a wide variety of work, from the high level of accuracy required to collect, organize, and process payroll data, to the creative thinking required to design and create appealing documents to support our fast-paced business needs and employee engagement.

You must love being part of an amazing team and working in a fast-paced environment where we’re always striving to evolve, improve, and support a happy and healthy workplace.

This role is a hybrid position and will require the right candidate to go into the East York office 2-3 times per week, as directed by the VP of Human Resources.

What You’ll Do

HR Administration & Support

• Manage all aspects of HR administration, including employee records maintenance, learning and development initiatives, and benefits administration support.
• Coordinate recruitment activities, from job postings to onboarding, including scheduling interviews and conducting initial screenings.
• Support company-wide HR initiatives such as: Service Awards, Employee of the Year Awards, Employee Appreciation Day etc.
• Support employees with Sterling’s Continuing Education program
• Assist with planning, organizing, and coordinating company off-site events
• Support offboarding processes and procedures as needed
• Ensure compliance with HR policies and procedures and provide support on HR-related inquiries
• Complete ad hoc reporting requests
• Provide back-up support to the HR Business Partner as requested
• Assist in preparing monthly employee newsletter
• Create appealing and engaging communications and documents using Canva programming
• Prepare routine correspondences

Office Management

• Oversee daily office operations, including facilities management, procurement of office supplies, and management of vendor relationships.
• Maintain the physical office space by ensuring maintenance requests are fulfilled, and security measures are reviewed.
• Maintain a professional and organized office environment, finding ways to optimize workflows, while fostering a positive work environment.
• Manage incoming mail (electronic and physical) to the office by scanning, sorting and filing documents. This will include:
• Scanning and processing all invoices and statements for the Finance department
• Processing and scanning any sensitive mail for various departments and/or Executives
• Manage delivery and shipment receiving
• Oversee onsite staff from time to time who may be visiting the office
• Coordinate meetings and events, handling logistics, scheduling, and ensuring smooth execution
• Additional Ad hoc items as requested

Payroll Support

• Support the Payroll Manager with gathering and coordinating payroll data as part of on and offboarding requirements
• Ensure new hire payroll-required information is entered and maintained into Sterling’s HRIS system – Rippling
• Manage monthly HR reporting (accrual balances, carry over, etc.)
• Answer employee and manager inquiries as requested

Requirements For The Role

• Proven experience in HR administration, including familiarity with HR processes, policies, and compliance requirements.
• Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• Experience working with private & confidential data & dedication to maintaining confidentiality
• Strong organizational skills and attention to detail
• Excellent time management and prioritization skills
• PowerPoint, Canva and Excel, Word, are required and Slack and Atlassian/Confluence are an asset
• Experience with HRIS systems, specifically with Rippling is an asset
• Driven and self-motivated individual with the ability to work independently and collaboratively