Stormtec Filtration Inc. Looking for AP/Office Adminstrator – part-time at Calgary, AB Full Time

AP/Office Administrator

A leader in environmentally conscious water management solutions in Western Canada with offices in Calgary Alberta and BC needs a 3 day/week AP/Office Administrator to help support our Calgary office. Role is a part-time permanent position (3 days in office).

The role is 50% AP; 50% office support and will appeal to candidates who have had previous experience working in a smaller industrial office, construction related. The successful candidate will be a strong, detail-oriented multi-tasker with previous Accounts Payable and office support. Strong interpersonal and communication skills and interest in learning the business is also key.

Stormtec Filtration Inc. is a specialty water management subcontractor that makes the lives of their customers easier by taking on their water management challenges. When we do it right, no one notices us doing our work – not our customers, not the communities we work in, not the fish in the local streams. We are a leader in environmentally conscious water management solutions for sediment control, contaminated water treatment, dewatering and bypass solutions in the construction industry. We’ve doubled in size over the last three years and expect to double again in the next five.

Accounts Payable responsibilities:

· Ensure appropriate approval and supporting documentation exists for all invoices and cheque requests; process invoices accurately; prepare AP info for EFT Payments

· Help with weekly and emergency cheque runs

· Perform vendor reconciliations

· Respond to vendor inquiries, maintain good relations and solve problems

· Process employee expense reports including journal entry upload to ERP system

Office Support:

· Serve as central contact point for communication between sales, warehouse, finance and operations.

· Respond to telephone, e-mail and in-person inquiries from customers and other parties; refer all inquiries to the appropriate individuals or departments; answer the main phone line for the Calgary office quickly and professionally;

· Enter Field Service reports hours, and consumable consumption to our ERP, Oracle NetSuite

· Review, understand work orders and billable items/services (hourly billing, consumables, change orders, system upgrades, sales, etc.). Clarify with Warehouse Manager and/or Sales Manager if there are anomalies.

· Clean up and tidy office, lunchrooms, boardrooms on a regular basis.

Qualifications:

· 2 – 3 years of experience in Accounts Payable and office administration in a smaller office (20 staff); previous work experience in a construction, rental or industrial company

· Proficient with Microsoft Office

· Excellent communication skills both verbal and written

· Ability to multitask and be flexible in a fast paced environment while meeting deadlines

· Detail oriented with drive for efficiency and timeliness

· Strong analytical and problem solving skills

Schedule: any 3 days/week from 8:00 AM to 4:30 PM; in office.

There’s no doubt the successful person will face challenges. But you will be up for it because of the opportunities to make a difference and be instrumental in the efficiency of the Alberta operations.

Other stuff

The Calgary office culture is a close knit group of professionals who care about each other and hold each other accountable. We know that we succeed or fail on any project on the basis of how effectively we all work together.

The work hours are any 3 days/week, Monday – Friday 8:00 a.m. to 4:30 p.m. This position requires working in our Calgary office. Position reports to our senior Accounting Coordinator and Alberta Regional Manager.

You have 2-3 years of previous AP and office support, in a construction / rental equipment/ manufacturing company with inventory and loads of simultaneous projects going on. Finally, you are egoless about taking on other admin tasks that help out the sales/fields/warehouse staff because you understand this role is a support function to business.

If you are interested, please send a resume and short cover letter. We will do references and crim check for the finalist candidate. Canadian work authorization is a requirement.

Job Types: Part-time, Permanent
Part-time hours: 24 per week

Salary: $19.00-$25.00 per hour

Benefits:

• Company events
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• Profit sharing
• RRSP match
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Day shift

Experience:

• Accounts payable: 2 years (preferred)

Licence/Certification:

• work authorization in Canada? (required)

Work Location: One location