Log In
Sign Up
Summary Of Duties
The Administrative Assistant will provide support to the PCMs for the Integrated Community Program (ICP) In-Patient Units including B4 from the Hurwitz Brain Sciences Program, and the ICP Ambulatory Services The successful candidate will co-ordinate day-to-day activities, manage calendars, schedule meetings and zoom meetings and candidates for interviews, on boarding of new staff, and prepare meeting materials. Work on special projects, edit correspondences, draft brochures and posters, take minutes, collate data, maintains account disbursements, payroll and financial processing. The role also entails vendor sourcing, the ordering of office supplies, equipment, catering for special events and room reservations in addition to errands, providing technical support and other ad hoc duties. Acts as back up coverage for other Administrative Support Staff.
Qualifications/Skills
- Completion of a relevant post-secondary Administrative Assistant/Office Management Program at the College level required
- Previous three years related experience required in an administrative assistant or similar role, preferably in a health care environment, and experience taking minutes of meetings
- Must have excellent working knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint), e-requisition (SRM) and Dimensions (payroll)
- Must be proficient in written and oral communication skills to support our requirement to read, edit and compose correspondence
- Good inter-personal skills and ability to work well with a diverse group of individuals
- Must be organized in approaching work tasks and able to prioritize effectively and multi-task
- Must be very adept at exercising tact and discretion when dealing with highly sensitive and highly confidential issues
- Must be able to demonstrate flexibility and act independently using sound judgment when taking initiative on a wide range of issues
- Ability to recognize when direction is needed when there are competing demands, including time sensitive requests
- Good problem-solving skills and an ability to work as a team member on projects
- Keyboarding at 60 w.p.m. with maximum 5% error rate
- Desire and ability to take on new and added responsibilities.
- Capable of maintaining composure and competence when working to deadlines
- Superior time management, organizational skills, accuracy and attention to detail required.
