Sunnybrook

The Sunnybrook Department of Psychiatry Partnership is currently recruiting full time Medical Administrative Assistant for our midsized medical practice.

Are you a Medical Administrative Assistant with five to seven years of experience? Do you work well with both physicians and staff? Do you have a passion for quality and can you juggle multiple priorities supporting multiple physicians. If so, this might be the right role for you.

Position Summary

The position provides administrative support to multiple physicians in the department as well as clinic patient intake. The Administrative assistant will be responsible for the clinical and administrative services associated with the operation of the clinics.

Key Duties

Scheduling and managing of outpatient clinics for multiple physicians/ residents/ fellows/PAs using Outlook, Scheduling software and Patient registration system
managing and maintaining physicians’ schedules for meetings, clinics, therapy clinics and academic duties
Responding to phone, e-mail and fax inquiries and other medical related administrative duties as assigned
Appointment reminders for all scheduled visits
Processing referrals and booking new consults including managing database
Preparing charts, filing and chart organization
Scheduling appropriate tests and outbound referrals as needed
Knowledge of proofreading and formatting consult notes and use of medical records system
Prioritizing urgent tasks and requests from physicians
Scheduling administrative and academic meetings, coordinating the logistics and distributing the materials for each.
Experience taking minutes if required
Arrange OTN schedules between patients and physicians
Updating physician CV’s
Maintaining professional communication with staff (physicians, fellows, residents, students, co-workers and management) and dealing with urgencies
Maintaining department bulletin boards as assigned.
Other duties as assigned by department when needed.

Qualifications/Skills

Post-secondary degree or diploma in Office Administration, or recognized equivalent, or a combination of education and experience.
Demonstrate advanced working knowledge of Microsoft outlook, Access, Word, Excel and PowerPoint.
Minimum of 5 years’ experience in medical administrative assistant role. Academic or community hospital experience is preferred.
Demonstrate ability to take initiative and act independently using sound judgment as well as accepting direction
Demonstrate excellent written and oral communication skills and good team player skills
Excellent time management skills; attention to detail; the capacity to prioritize by assessing situations to determine urgency
Ability to work independently and balance multiple work demands, including time sensitive requests
Good interpersonal skills and ability to relate to and work well with a diverse group of individuals including patients suffering mental health illness
Tact and discretion in dealing with sensitive and confidential issues
Desire and ability to take on new and added responsibilities
Must have maintained satisfactory attendance standards
Ability to maintain strict confidentiality
Knowledge of medical terminology

Please note: This is Sunnybrook Psychiatrists “the Partnership” opportunity and not a Sunnybrook hospital opportunity.

We offer an excellent work environment with like-minded healthcare professionals, competitive compensation which includes a comprehensive benefit plan and excellent career development potential. We are looking forward to reviewing your application. If you are interested and qualified, please apply to our on-line application process. It will take approximately 10 minutes to complete the process and upload your resume.

We are committed to promoting accessible recruitment as outlined in the Accessibility for Ontarians with Disabilities Act. We will attempt to accommodate persons with a disability in an appropriate and effective manner throughout all stages of the recruitment process. Accommodations will be provided upon request