SweatWorks Looking for Virtual Office Administrator / Full-time (Remote) at Toronto, Ontario, Canada Full Time

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We offer real career opportunities in a fast-growing, friendly firm with a dynamic and ambitious team. Our compensation package is competitive and you will be rewarded on the basis of your personal performance, as well as on the basis of the company’s overall achievements. For the right candidate, the extensive growth plans for the US offer the opportunity to progress quickly.

Perks And Benefits

We offer a comprehensive benefits package including health, vision, dental, healthcare FSA, HRA, 401K, pre-tax transit and parking plans, PTO, and observed holidays.? With a culture built on collaborative teamwork, respect and honesty, energy and can-do attitudes, dynamic innovation and excellence.

Main Responsibilities will include:

• Ordering of VoIP and mobile phones and contract maintenance
• Ordering, proofing of company business cards
• Booking flights, hotel, accommodation for staff and candidates
• Liaising with Building Management for office management and ensuring the office facilities are clean and functional
• Purchasing and procurement of stationery and snacks
• Updating and maintaining Company lists and Databases; i.e. Company contact sheet, conference numbers
• Receiving and processing company mail and packages
• Insurance- Collation, administration, renewal
• Implement processes to ensure the smooth running of office and operations
• Purchasing of marketing materials, printing, collection and distribution
• Logistics admin: Fedex, DHL
• Registration of employees for marketing events, membership
• Event planning
• Social committee member
• Arranging Company lunches, breakfasts,
• Sourcing and Purchasing of presents for company birthdays, Birthdays, Anniversaries, Christmas and ad-hoc gifting.
• Working with HR to process leavers swiftly and accurately, ensuring return of company property
• Assist where necessary in creating new employee profiles in Salesforce and deletion of former employees

Requirements:

Desired experience and skills:

• Proven experience as an office manager, administrator or other clerical position.
• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Adaptability and willingness to consistently learn new skills.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems.

Education and Experience:

• 1+ years of administration experience.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.

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