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Teachers Life/nowly is seeking an Office Administrator to support driving new and innovative solutions. Who is our ideal candidate? You can successfully manage multiple priorities with ease. You have super communication, organizational skills, problem-solving, and a commitment to fostering relationships and delivering high quality results. You possess exceptional interpersonal skills, strong decision-making, and exercise good independent judgement. You are comfortable wearing different hats and recognize the importance of good administrative housekeeping that will help our office environment run smoothly. You are tech-savvy and are excited at the prospect of contributing towards efficient and streamlined operations.
Are you passionate about the future of Life Insurance? Do you want to be part of a mature organization that is growing and reinventing its business? Do you want to be part of a culture that recognizes and rewards success?
If “yes”, Teachers Life/nowly is the right place to be! Could this be your next great opportunity?
Reports to: Director, People and Culture
Department: Administration
Flexible Work Options Available: We are a hybrid workplace environment, granting team members the ability to work up to 3 days remotely per week.
POSITION SUMMARY
The Office Administrator will have a big impact on our business by helping to ensure the smooth functioning of our office environment. They are a highly skilled administrative professional with a “project management” mindset: preparation, planning, and execution. The Office Administrator supports many different departments and will be reporting directly to the Director, People and Culture.
KEY RESPONSIBILITIES
- Overall infrastructure management and day-to-day operations of the office, ensuring both people and processes are functioning effectively
- Develops and cultivates collaborative relationships with employees, external partners, vendors, the senior leadership team, and Board of Directors
- Manages and monitors calendars and upcoming events: dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation
- Prepares agendas, attends meetings as requested and takes and distributes minutes
- Coordinates Board Meetings including working with Board Members, scheduling, documentation uploads etc.
- Serves as the primary point of contact for internal and external stakeholders on business matters and local office matters
- Plans and coordinates special events such as team socials and teambuilding events, corporate functions, and annual Board Retreat
- Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
- Prepares and logs departmental expense claims and reports; tracks expenses to ensure they stay within budget
- Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
- Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming/outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations
- Composes, reviews, and follows through on internal and external communication with a commitment to accuracy and attention to detail
- Provides input into the planning and implementation of administrative programs
- Other duties and projects as assigned
QUALIFICATIONS AND EXPERIENCE
- 1-3 years of relevant experience in a similar administrative function and post-secondary degree in related field of study
- Ability to work under tight timelines and to balance multiple and varied projects at one time
- Tech-savvy with prior experience using a variety of systems; advanced user of all Microsoft Office applications
SKILLS AND CORE COMPETENCIES
- Service oriented focus with a passion for delivering outstanding customer service
- Strong attention to detail with a commitment to producing high quality outputs
- Exceptional written and verbal communication skills
- Excellent interpersonal skills and a strong, collaborative team player
- Demonstrated ability and willingness to learn, flexible to navigate a fast-paced and changing environment
- Ability to inspire trust and confidence in relationships with others
Job Types: Full-time, Permanent
Salary: From $46,000.00 per year
Additional pay:
Benefits:
- Casual dress
- Dental care
- Extended health care
- Paid time off
- RRSP match
- Vision care
Schedule:
Education:
- Secondary School (preferred)
