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The recruiter in charge of this role is San Thangarajah
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One of our banking clients is looking for an Administrative Assistant – Major Bank
Length: 3 months contract with strong possibility of extension and conversion to full-time employee
Location: Toronto, ON (Hybrid)
Hours of Work: 8:00 am- 4:30pm – Monday to Friday
Overtime Requirements: Possible
Line of Business: Strategic Business Opps and Enterprise Risk
Estimated Start Date: October 24th 2022
ROLE MANDATE:
Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.
This exciting role will have you working with top notch professionals in managing calendars, daily activities and providing white glove customer service to various internal stakeholders on their behalf. The ideal candidate will have supported senior leaders and/or executives for no less than 5 years and have strong command of the English language, in addition to an effortless ability to articulate ideas both orally and in writing. This role is part of a larger team of administrative resources which requires back up coverage for colleagues and, therefore, gaining knowledge of different lines of business within the Enterprise Risk Area.
Huge possibility of growth within the company.
ROLE RESPONSIBILITIES INCLUDE (but are not limited to):
· Provides subject matter expertise and advice related to assigned strategic initiatives and act as relationship management for assigned initiatives
· Builds effective relationships with internal/external stakeholders
· Breaks down strategic problems, and analyses data and information to provide insights and recommendations
· Gathers and formats data into regular and ad-hoc reports, and dashboards
· Leads the planning, coordinating, and implementing department events
· Provides senior level administrative and operational support within a large, diverse team including one or more senior executives
· Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information
· Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting
· Provides input into the planning and implementation of administrative programs
· Coordinates and monitors budgets and reporting on results vs. budget
· Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities
· Manages and monitors calendars and upcoming events
· Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation
· Supports the coordination and implementation of department events
· Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available
· Supports the development of tailored messaging, which may include writing, editing, and distributing communications (e.g., correspondence, presentations, policies & procedures)
· Dispatches outgoing communications
· Answers central phone line, responding to and resolving/escalating inquiries
· Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
· Prepares and logs departmental expense claims and reports
· Tracks expenses to ensure they stay within budget
· Makes travel arrangements, booking flight/hotel reservations as needed
· Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations
· Mainta
QUALIFICATIONS:
· Typically, 3-5+ years of relevant experience in an administrative/professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study
· Supported senior leaders and/or executives
· Administrative support experience in a financial or banking environment
· Specialized knowledge from education and/or business experience
· Verbal & written communication skills – In-depth
· Collaboration & team skills – In-depth
· Analytical and problem-solving skills – In-depth
· Influence skills – In-depth
· Confidentiality
· Microsoft Excel & PowerPoint advanced skills
· Pro-active
EDUCATIONAL BACKGROUND:
· High School Diploma, minimum
Interviews:
· 2 Rounds
Please note that this is the most up to date version of job description available at this time – During Client Interview you will receive additional information – variance may apply!
Please note: Adherence to our end client’s vaccination policy is a requirement
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