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Coordinator, Project Admin and Training Logistics
• Duration : 1 year Contract
• Location : London, ON or Chatham, ON– Hybrid Model: In-office (Monday, Tuesday & Thursday) / Remote (Wednesday & Friday)
*Some driving may be required ;therefore, a driver’s abstract is required.
DUTIES:
• Provides general administrative support to the program director and managers
• Processes expense reports for project leadership team
• Manages travel for project leadership team
• Monitors and reports on team safety training completion
• Attends key meetings to capture minutes and action items. Summarizes back to attendees and tracks progress
• Helps build agendas and collect materials for meetings as required
• Email monitoring and proactive calendar management for the director
• Provides training logistics support to the program training and change management team
MUST HAVES:
• 8-10+ years administrative experience
• MS Office expert in all applications
• Positive, proactive and confident!
• Employs a systematic approach to organization
• Proven mature, proactive and confident approach to managing senior leaders with significant time constraints and conflicting priorities
• Comfortable booking large meetings with many stakeholders
• Independent problem solver
• Ability to manage external contractors
• Experience booking travel
NICE TO HAVES:
• Financial background (administrative)
• Operations background
• Major IT project background
• Experienced executive admin assistant
• Some travel for key meetings (3-4 days per month)
