We are seeking a Meeting Coordinator to support a portfolio of Executive Councils.
Our ideal candidate… will have experience in meeting and event planning and solid organizational and multi-tasking abilities. An eye for detail and customer focus orientation is required. Your talents include a professional, customer centric approach to everything you do, appreciation for quality standards, creativity, resourcefulness, and attention to detail. You are comfortable with technology and being responsible for trouble shooting technology for virtual meetings for both attendees and speakers (primarily using MS Teams).
We are a virtual organization and as a remote worker you must be comfortable and able to work 100 per cent of the time from a home office. To be successful as a remote worker you need to have a self-starter attitude, possess strong organizational and time management skills, and be a proactive communicator. Having a home office environment that provides for a productive, professional, and safe work environment during regular working/business hours is a requirement of this role.
About the Role
Some of the things you will do every day:
Provide meeting/event coordination, for various executive councils (currently meetings are virtual)
Work collaboratively with the Council Manager/Director(s)
Coordinate all pre, during and post meeting and workshop/special event logistics including member, speaker, and hotel/venue requirements and onsite (when in-person meetings return)
Work closely with Council Manager/Director(s) on member correspondence, preparation and coordination of all meeting information and materials
Provide Council Manager/Director(s) with administrative and marketing support, including sourcing new member leads and ensuring Canadian Anti-Spam Legislation compliance as well as keeping marketing materials current
Ensure related websites are kept current and updated as required
Liaise with outside suppliers including hotels to ensure all meeting details and logistics are accurate/confirmed including contract review, event orders, billing instructions and invoice review (when in-person meetings return)
Respond to member and potential member general inquiries and ensure follow-up has taken place
Support webinar programming for assigned councils
Track and review accounts payable and receivable for assigned councils
Coordinate and support client and marketing outreach to prospective members and clients
Commitment to producing high quality work and demonstrating professional values in all aspects of work and interactions with colleagues and customers.
About You
Required Skills and Qualifications:
Post-secondary education in events management or at least 2 years of related experience in a professional environment with demonstrated experience in meeting/event planning and management
Excellent marketing and communications skills particularly the ability to write and speak with clarity and precision
Outstanding organizational skills, flexibility and problem-solving skills
Project management skills including working with budgets
Ability to handle changing priorities and to work under pressure with minimum supervision
Strong interpersonal skills and the ability to interact with all levels of internal and external clients
Strong customer-service orientation with a desire to exceed customer expectations
Strong proficiency using MS Office (especially Word, Excel, PowerPoint, Outlook and MS Teams) and social media
Experience using virtual/online meeting delivery platforms
Ability to travel to events and meetings as required when it is safe to do so
Certification in meeting planning/event management is an asset
Bilingualism is an asset
Having a home office environment that provides for a productive, professional, and safe work environment during regular working hours is a requirement of this role. This includes internet service and a reliable connection.
We welcome applications from people with disabilities. Please let us know if you require a specific accommodation because of a disability, or a medical need, in order to participate in any aspect of the selection process.
No phone calls please. We wish to thank all applicants for their interest in The Conference Board of Canada. Please note that only those selected for an interview will be contacted.
E-mail us if you’re interested in this job
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