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Job Description:
Competition #23/105
Internal/External Posting
Closing date: April 20, 2023
Finance Department
POSITION FUNCTION
KEY DUTIES
INDEPENDENCE
WORKING CONDITIONS
Physical Effort:
Mental Effort:
Visual/Auditory Effort:
Work Environment:
KEY SKILLS AND ABILITIES
QUALIFICATIONS
Formal Education, Training and Occupational Certification:
Experience:
OTHER:
Work schedule: Monday – Friday, 35 hour work week
This is a CUPE Local 50 Position
Competition #23/105
Internal/External Posting
Closing date: April 20, 2023
Clerk – Accounts Payable (Temporary – up to 18 months)
Finance Department
POSITION FUNCTION
Perform clerical and accounting functions related to accounts payable.
KEY DUTIES
Process accounts payable invoices for payment by matching and verifying with purchase orders, requisitions and packing slips; process employee expense claims; process cheque requisitions; verify for compliance with purchasing and accounts payable policies; calculate, maintain and reconcile standard contract hold-backs, discounts, travel advances, sales tax, rebates and credits; check and verify vendors’ monthly summary statements.
Resolve account, authorization, policy and purchase order discrepancies with buyers, City departments and vendors; provide account and invoice information and summaries to various City departments on request; liaise with buyers and City departments regarding contract extensions or items going to tender; prepare reports and spreadsheets for financial analysis and reconciliations as required.
Prioritize and process completed invoices and credit notes for payment; obtain pre-approval for regular monthly services and leases; maintain records by vendor and process automatic payments; prepare and process batches; prepare and process weekly cheque/electronic funds transfer payments; process remittance of sales tax and carbon tax payable.
Perform other functions such as maintaining appropriate records and filing. Respond to enquiries from staff, user departments, customers, vendors and outside agencies relating to the purchasing card program, damage deposit refunds, payment of accounts, provide guidance to user departments on the financial system and related processes as they relate to accounts payable.
Perform related duties where qualified.
INDEPENDENCE
Work is performed according to established policies and procedures and is reviewed upon completion.
Deviations from accounts payable policy or problems with work volume are referred to supervisor.
WORKING CONDITIONS
Physical Effort:
Touch keying on calculator. (often)
Sit with arms unsupported while keyboarding. (occasional)
Mental Effort:
Short periods of intense concentration while processing invoices. (frequent)
Meet payment deadlines. (frequent)
Visual/Auditory Effort:
Focus on a variety of source data and computer for short periods. (frequent)
Work Environment:
Office.
KEY SKILLS AND ABILITIES
Organize and prioritize work.
Working level operation of current City related specialty software.
Use calculators with speed and accuracy.
Process a variety of invoices and requisitions.
Maintain accurate records.
Provide technical guidance and advice to user departments.
Establish and maintain effective working relationships.
Deal effectively with the public and outside agencies.
QUALIFICATIONS
Formal Education, Training and Occupational Certification:
High school graduation.
First level CGA program or CMA/CA equivalent. (1 year)
Experience:
1 year of related experience.
or an equivalent combination of education and experience.
OTHER:
May be requested to substitute in a more senior position.
Work schedule: Monday – Friday, 35 hour work week
$34.78 per hour, Pay Grade 8
Job Code #4080
This is a CUPE Local 50 Position
To apply for this opportunity you will need to create an online profile or log back in to our career portal at www.victoria.ca/jobs – only online submission will be considered. All applications must be submitted online by 4:30 pm on the closing date noted on the posting. Please be prepared to provide proof of qualifications and supporting materials as outlined in your resume.
At the City of Victoria, we are committed to recruiting a diverse workforce that represents the community we serve. Indigenous applicants, people of colour, all genders, LGBT2Q+ and persons with disabilities are encouraged to apply. Accommodations will be provided upon request during the selection process.
If you require assistance, please email us at [email protected]
