The Daniels Corporation Looking for Contracts Administrator at Greater Toronto Area, Canada Full Time

At Daniels, you will work with passionate leaders across the real estate development process to make purposeful change and bring communities to life.

The Daniels Corporation builds with a passion for creating vibrant communities in every sense of the word. Daniels looks beyond the bricks and mortar, including social, cultural and economic infrastructures that will create a unique sense of place. This commitment has been an integral part of Daniels’ corporate philosophy for over 39 years. Daniels has built more than 39,000 award-winning homes and apartments, master-planned mixed-use communities, and commercial and retail spaces, and has earned its standing as one of Canada’s largest and preeminent builder/developers.

WE DO WHAT’S RIGHT

We stand behind what we build, and we make it last. By approaching what we do with the highest standards, we create exceptional homes and resilient communities.

WE PUT PEOPLE FIRST

By putting people first, we build strong and diverse communities in which we can all reach our full potential together.

WE BUILD FOR THE FUTURE

Daniels makes positive change possible. Our sustainable practices and long-term thinking drive us to build a healthy future for all.

WE LOVE WHAT WE DO

We go above and beyond, because our passion pushes us to take action. At Daniels, you will love what you do so people can love where they live.

The Daniels Corporation is actively searching for a Contracts Administrator to join the team in the Toronto office. Reporting to the Manager of Contracts Administration, this role will assist with administrative tasks as it pertains to contracts.  The ideal candidate will have strong time management skills and attention to detail. 

Responsibilities:

• Follow up with trades and suppliers for outstanding contract documents and health & safety (H&S) paperwork, including performance bonds 
• Review returned contracts for markups and ensure all H&S documents have been submitted
• Ensure the site teams / servers are kept up to date with newly issued contracts, duly signed contracts and health and safety paperwork
• Update tender and contract status reports for all projects with current information 
• Draft and maintain record of contract award packages, including tracking of recommendations and approvals for all projects 
• Maintain record of updated trade’s H&S manuals and provide to H&S team for posting on the intranet
• Issuance of letters of intent for sales offices and preferred suppliers as required
• Draft and update contract templates for new projects  
• Draft amendments for contracts as required 
• Prepare Consultant Contracts for certain disciplines as required 
• Assist with the integration of trade contracts, schedule of values, and change orders in Newstar and assist admin team with ongoing data entry 
• Maintain files and filing system
• Prepare and distribute internal and external correspondence 
• Assist the Manager of Contracts Administration and Director of Contracts & Estimating as required
• Reception coverage for breaks and emergency back up

 Requirements:

• High school diploma
• Completion of post-secondary administration related program is an asset
• Minimum of 2 years of experience in an administrative capacity 
• Previous experience with contract documentation is an asset
• Proficiency in Microsoft Office Suite, with strong Word and Excel
• Highly organized and able to prioritize a multitude of tasks
• Ability to take initiative and follow up on outstanding items 
• Strong time management and communication skills  
• Ability to work as a team is essential
• Knowledge of the construction industry is an asset

If you are interested in this position, please send your resume to Denise Plamenco, Manager, People and Culture, at dplamenco@danielscorp.com by August 18th, 2023.

As an employer committed to employment equity and accessibility for persons with disabilities, we encourage applications from members of equity-deserving communities including women, BIPOC/racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities/expressions. We encourage members of all equity-deserving groups to self-identify within their cover letter should they wish to do so. When a candidate voluntarily discloses this information in their cover letter, the information will be kept strictly confidential. Disclosure and/or self- identification with an equity-deserving group will not lead to advantageous treatment of a candidate who is not qualified. All qualified candidates are encouraged to apply. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

We thank all applicants for their interest in this position, however only applicants selected for an interview will be contacted.