The Greenspan Co./Adjusters International Looking for Executive Assistant/Office Administrator at Vancouver, BC Full Time

Executive Operations Assistant

We are a Public Adjusting Firm serving clients in both Canada and US. Our team of insurance professionals represents the exclusive interest of home and business owners in settling property insurance claims.

What qualifies you for this opportunity?

• Experience providing administrative support to senior level leader(s)

• Post-Secondary education in a related discipline (Business, Administrative Assistant) or related administrative experience (insurance, legal, construction, marketing, sales)

• Experience supporting a CEO, Senior Level, Executive Teams

• Experience working with remote teams

• Above average MS Office skills including Outlook, Word, PowerPoint, and Excel

• Above average skills in Adobe, Docusign

• Virtual world experience coordinating Zoom or Skype meetings, online conference calls

• Professional, co-operative, helpful, diplomatic, and considerate persona

• Excellent teamwork skills complemented by the ability to work well independently;

• Excellent verbal and written communication skills, proofreading, editing skills

• Outstanding organizational skills and time management skills

• Experience handling multiple projects and data simultaneously

• Ability to travel within US and Canada; 2-week training in San Francisco Bay Area

• Ability to move seamlessly between remote work and in-office work

Activities on a daily basis:

• Act as the point of contact/ liaison among executives, employees, clients, other external partners

• Manage bank accounts, pay bills, arrange wire transfers, deposit/mail cheques and monitor/ track transactions

• Provide day-to-day administrative support to executive team doing business in Canada and US

• Schedule travel, coordinate business meetings, conferences; both virtual and in-person

• Manage team phone lines and voicemail, assisting clients and potential prospects

• Make domestic and international arrangements (flights, reservations, hotel bookings)

• Screens and refers calls to appropriate personnel; takes messages. Responds to inquiries from employees, prospects, clients, and the general public;

• Assembles packets of information and prepares materials including itineraries, sales & marketing support packages

• Receives, sorts, distributes, opens and screens incoming mail and email. Categorizes and prioritizes response as needed. Follows up to ensure that proper and timely action is taken

• Drafts and types non-routine letters, memos, documents, and various reports

• Assist with processing expense reports in a timely and accurate manner, tracking expenses

• Maintains accurate records and files for easy and fast retrieval

• Ensure team has tools needed to perform at top level

• Assist with special projects as required

Compensation: $85-$95K CAD annually depending on experience & credentials

Benefits: Competitive, negotiable, flexible to meet the needs of employee

We thank all candidates for their interest, however, only those selected for an interview will be contacted.
To learn more about Adjusters International, we encourage you to visit https://www.greenspan-adjusters.ca/

Job Types: Full-time, Permanent

Pay: $85,000.00-$95,000.00 per year

Benefits:

• Dental care
• Extended health care
• Flexible schedule
• Paid time off
• Vision care

Schedule:

Application question(s):

• Can you reliably commute to the office as needed in the downtown Vancouver area? Hybrid/remote work, with frequent trips to office suite for various tasks, business meetings, banking, etc.
• We have offices in Northern CA and the Pacific Northwest. Are you willing, able, and authorized to travel to the US for training and occasional work?
• What is your most valuable skill/asset/qualification as it pertains to the job being offered?

Education:

• Bachelor’s Degree (required)

Language: