Full Time
Ottawa, ON
Posted 2 years ago

The Ottawa Hospital

About The Ottawa Hospital

Inspired by research and driven by compassion!

The Ottawa Hospital (TOH) is one of Canada’s largest learning and research multi-campus hospitals. With more than 1,100 beds and approximately 12,000 staff members, we deliver specialized care to the Eastern Ontario region.

From the compassion of our people to the relentless pursuit of new discoveries, The Ottawa Hospital never stops seeking solutions to the most complex health-care challenges while continually engaging with the community to support our vision for better patient care.

Working together with its research institute, the University of Ottawa, and other partners, the hospital is continually gaining national and international recognition for high-quality patient care, teaching and research, while striving to meet the needs of the culturally diverse community we serve.

Position Description

In the role as the Program Administrator (PA), you will provide administrative support to the Program Director (PD) and trainees, to ensure success in the residency program. The PA role is integral in ensuring the timely registration of trainees, accurate maintenance of files, administration of schedules, and assessments/evaluations. The PA assists in organizing committee meetings and documentation thereof. PAs also support and assist in coordinating the trainee selection/recruitment process, the accreditation process, and scheduling of teaching activities. Program Administrators act as a first point of contact to trainees in providing general support and leading them to the appropriate services required.

Rotation/Shifts

Days, 8-hour shifts

for information purposes only- the hospital reserves the right to change.

Responsibilities

Onboarding for the medical oncology resident program
Administrative assistance to the Program Director
Coordinate conferences and events
Assistance to the residents including scheduling
Reporting
Liaising with internal departments and external organizations

Basic Requirements

3-5 years of relevant work experience, preferably in health care or educational setting
Strong communication and interpersonal skills
Experience with scheduling (meetings, events)
Experience in project management
Experience in Microsoft Office
Ability to manage multiple projects at the same time
Excellent organizational and management skills
Ability to work under pressure with minimum supervision
Demonstrate critical reasoning skills
Efficient time management
Knowledge of University and hospital policies and procedures i.e. privacy policy, travel policy, department of medicine code of conduct regarding relationships with industry
Skills in building and maintaining relationships with internal and external clients
Knowledge of governing bodies policies and procedures (Royal College of Physicians and Surgeons of Canada, Royal College of Physicians and Surgeons of Ontario)
Superior verbal communication skills are required, including the ability to respond to inquires with diplomacy and sensitivity
Ability to take initiative and exercise independent judgment

Preferred Qualifications

Experience with educational planning is considered an asset
Experience working with pharmaceutical representatives is considered an asset
Proficiency in English and French – oral expression (advanced level) and comprehension (advanced level)

What you can expect from us

The Ottawa Hospital is committed to providing a healthy, safe, and inclusive work environment for everyone. We are driven by our purpose to provide each patient with the world-class care, exceptional service and compassion we would want for our loved ones.

We offer an attractive and equitable compensation package including a comprehensive benefits package, a Defined Benefit Pension (DBP) plan, and insurance protection. We also offer discounts from choice providers on a variety of products and services.

The Ottawa Hospital provides various Health and Wellness resources as well as opportunities for personal and professional development opportunities from our in-house Learning and Leadership Development team to help align your goals with your career objectives.

Interested? Apply today!

Please submit your online application by 11:59 p.m. EST the day the job posting closes. It is mandatory that you provide a thoroughly completed application with all the necessary information to help us determine whether you meet the qualifications as outlined on the job posting. Failure to do so will result in being screened out of the competition. Thank you for your cooperation and assistance.

All TOH staff are accountable for providing quality and safe care to patients. The Ottawa Hospital is an equal opportunity employer. Upon request, accommodations due to a disability are available throughout the recruitment process

Interested? Apply today!

If you are passionate about what you do, motivated by improving the health of the community, excited by leading-edge medical technology, and as committed to excellence, quality and patient safety as we are, we would like to hear from you. Please submit an on-line application for the position you are interested in. We thank all those who apply but only those selected for further consideration will be contacted.

The Ottawa Hospital is an equal opportunity employer. Upon request, accommodations due to a disability are available throughout the recruitment process.