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Position Information Posting Number: ROM24-254E Title: Academic and Onboarding Coordinator Position Status: Regular Full-time FTE: 1.0 Job Schedule: Days Department: Nursing Professional Practice Union: CUPE Local 942 Site: Royal Ottawa Mental Health Centre Number of Vacancies: 1
About The Royal
As one of Canada’s foremost mental health care and academic health science centres, The Royal has a clear purpose: to get more people living with mental illness into recovery faster. This is at the core of everything we do and it is driven by the passion, focus and dedication of our employees. Every day, the work that we do transforms the lives of people with mental illness through specialized mental healthcare, advocacy, research and education.
Objective of Position
The Academic and Onboarding Coordinator, Nursing Professional Practice, plays an integral role in promoting, building and maintain relations with students and academic affiliates, as well assisting in the onboarding process of newly hired nurses through the professional practice lens.
Reporting to the Director of Nursing – Professional Practice, the incumbent coordinates all activities to achieve the timely and appropriate placement and monitoring of nursing student learners (practicum, internships, etc…), as well supports the onboarding of newly hired nurses, including overview of orientation, mandatory education and teaching assigned modules of nursing theory.
Key Activities & Results
Academics
Coordinates ROHCG (ROMHC And BMHC) Student Placement Program
- Acts as organization’s primary program contact with internal and external stakeholders (affiliated and prospective academic institutions);
- Works alongside program managers to place over 300 students annually;
- Liaises with external faculty and coordinators to ensure the ROHCG program requirements and pre-requisites are met;
- Liaises with site multidisciplinary departments as required (eg: Learning and Development);
- Reviews teaching affiliation agreements and agency renewal documents prior to placements;
- Maintains accurate program records using HSPnet software;
- Develops and presents student general orientation;
- Ensures preceptors have access to preceptor workbook and updated student placement guidelines;
- Collects and tracks all mandatory placement paperwork (workplace hazards checklist, privacy and confidentiality agreement, etc.) Conducts regular student program reviews and provides recommendations for improvement.
- Supports department at job fairs;
Onboarding
Assists with the onboarding process of newly hired nurses (ROMHC and BMHC):
- Communicates directly with new hires to organize corporate orientation and nursing orientation (both sites);
- Collaborates with Nurse Scholars to ensure new incumbents are onboarded to the Nurse Scholar program;
- Supports Nurse Scholars in the implementation of the Nurse Scholar program;
- Updates nursing theory modules to reflect best practice and organizational policy and procedure;
- Collects and tracks all mandatory orientation paperwork (workplace hazards checklist, privacy and confidentiality agreement, etc.)
- Ensures buddy shift checklist is completed and signed by new hires and manager;
- Collaborates with nursing professional practice team in the annual nursing orientation calendar;
- Collaborates with organization programs to ensure required nursing competencies are reflected in education;
- Assists in the development of training materials – handouts, manuals, PowerPoint presentations;
- Collates and reviews organizational training compliance data and develops custom reports for programs, departments, committees, annual quality reporting, health and safety audits;
- In collaboration with the Director and stakeholders, develops a program evaluation process for student placements and tracks, trends and reports results on a regular basis;
- Develops training schedules for organization wide projects – such as EHR implementation, safe medication practices, IPAC, nursing practice as directed by the College of Nurses of Ontario;
- Participates in hospital-wide projects, teams and committees, as assigned.
- Assists Professional Practice colleagues with education for unit nursing staff;
- Backfill for Professional Practice Colleagues as required;
- Other duties as assigned by Director;
- Performs all work at all times in compliance with all hospital policies and procedures and legislation (eg: Mental Health Act, Fixing Long-Term Care Act).
- Works in a manner that is in compliance with staff and patient/client safety practices, policies and procedures of The Royal.
- Ensures a work environment that is conducive to the Royal’s Anti-Racism, Harassment, Discrimination-Free Workplace and work safety policies and practices.
- Demonstrates commitment to health equity, values diversity and contributes to an inclusive working environment.
Mandatory Training and Compliance
Ongoing collaboration with the organizations learning and development program and professional practice team:
- Monitors, tracks and trends relevant data to maintain database of mandatory education/program/certification for all employees to ensure compliance with legislative and organizational requirements;
- Conducts, maintains and reports compliance with respect to mandatory education/program/certifications for management;
- Works collaboratively with employees and managers to facilitate timely compliance of mandatory training/program/certification deadlines ;
- Coordinates database information and works in consultation with Human Resources, Occupational Health, Professional Practice, and other related departments;
- Assists in developing and implementing plans and strategies to comply with organizational and legislative requirements;
- Prepares and tracks compliance deviation reports;
- Assists in the organization and efficiency of streamlining a variety of mandated training courses aligning with organizational objectives and employee due dates.
Knowledge, Skills & Abilities Required
- Accountable to meet College of Nurses of Ontario Standards for RPN’s
- Engages in enhancing knowledge through ongoing learning, education and reflective practice
- Knowledge of mental health nursing including geriatrics and long-term care
- Demonstrates an awareness of and comply with, the vision and value statements of the Royal, relevant policies, procedures, responsibilities and routines and other relevant information;
- Promotes a supportive working relationship and effective communication of the interdisciplinary team;
- Commits to ongoing professional development;
- Assists Professional Practice colleagues with education for unit nursing staff;
- Backfill for Professional Practice Colleagues as required;
Qualifications
- Graduate of recognized Diploma Program in Practical Nursing;
- Current registration with the College of Nurses of Ontario;
- Minimum of four years recent experience with adults with psychiatric/mental health illness;
- Recent experience teaching nursing theory preferred;
- Recent additional nursing practice professional development;
- Proficiency in IN/OP chart conversion preferred;
- Excellent communication and interpersonal skills;
- Pinel Trainer education;
- Demonstrate ability to convey the conceptual and applied aspects of nursing;
- Knowledge of educating broad range of adult learners;
- Knowledge of CNO Standards regarding RPN scope of practice;
- Understanding of MHA and relevant legislation;
- Understanding of academic student placement requirements;
- WHMIS update in preceding 12 months;
- CPR Certification within the last 12 months;
- Completion of Prevention of Violence in the Workplace training (C.P.I.) required;
- GPA (Gentle Persuasive Approach) training and P.I.E.C.E.S training, or other related dementia care training is preferred;
- Commitment to ongoing professional development;
- Excellent computer skills required.
- English level A- is mandatory in oral comprehension, expression, reading and writing. Bilingual (French/English) is considered an asset.
Salary Range: $33.89 to $38.98 per hour
Additional Information
- All applicants must provide a recent resume that clearly indicate that they meet the required qualifications.
- Please apply by clicking on the Apply button below.
- The Royal sincerely thanks all applicants for their interest in a career with us; however, only those applicants selected for an interview will be contacted.
- All new hires will be required to obtain a clear and valid Criminal Record or Vulnerable Sector Records Check as a pre-condition of employment.
- The Royal is an equal opportunity employer. Upon request, accommodations due to a disability are available throughout the recruitment process.