The United Counties of Stormont, Dundas and Glengarry Looking for Administrative Assistant – Payroll at Cornwall, ON Full Time

The United Counties of Stormont, Dundas and Glengarry (SDG) is located along the St. Lawrence River in the south-eastern corner of Ontario. SDG is “Where Ontario Began”, and is rich in heritage, tradition, and culture with an abundance of historical sites, great events, and beautiful attractions. With a population of 65,000, SDG is primarily rural yet close to urban centres such as Cornwall, Ottawa, and Brockville.

The County is accepting applications for the full‐time position of Administrative Assistant – Payroll. Reporting to the Manager of Finance/Deputy Treasurer, the Administrative Assistant – Payroll processes various payroll and benefits transactions for all County Departments; and assists with other accounting duties/functions.

Main duties include but are not limited to:

• Timely and precise data entry of payroll timesheets and transactions such as labour hours, equipment hours, job accomplishments, etc. Validate rates of pay, equipment charge-out rates, and job costings. Ensure mathematical accuracy of data, proper authorization and posting to appropriate accounts/activities.
• Ensure payroll data is complete and accurate. Identify inaccurate or missing payroll data and obtain missing information from applicable supervisor. Process payroll and transmit to the corporate bank within required timelines.
• Keep up to date with applicable payroll legislation, personnel policies, union contract and other employment related legislation. Attend applicable training to ensure legislative compliance.
• Assist with reconciliations of various payroll deductions, legislated remittances, annual pension reporting and annual T4 reporting. Create spreadsheets/reports for Financial Services department or other departments as required.
• Track absenteeism requests and ensure accurate entry and updates in payroll/HR software.
• Assist with recording accounts receivable and accounts payable transactions when required. Validate and balance various sub ledger systems such as accounts receivable, road project costing, etc.
• Maintain complete & proper records. File all documents in a coordinated and secure manner. Assist with archiving and storage of critical records and perform various clerical duties and research assistance as assigned.
• Maintain and safeguard confidential information and, organize and prioritize tasks in order to meet strict deadlines.
• Provide professional reception desk functions and answer incoming phone calls as required.
• Undertake special projects and perform other duties as assigned.
• Follow all Health & Safety policies and procedures and report any non-compliance or any possible safety risks.

Qualifications:

• Completed post-secondary education in an accounting field or equivalent experience.
• Minimum of two years experience in a computerized payroll environment.
• High level of proficiency in data entry with good knowledge of MS Word and Excel.
• Municipal experience an asset.
• Logical thinker with strong communication, and organizational skills. A self-starter with ability to set priorities and work as part of a team. Must maintain a professional businesslike manner.
• Ability to provide a current satisfactory Criminal Record Check.

In accordance with SDG County’s Vaccination Verification Policy Coronavirus (COVID-19), all new hires will be required, as a condition of employment, to provide proof of COVID-19 full vaccination status as defined by the Ontario Ministry of Health.

2022 Salary Range: $51,697 to $59,081 with full benefit package and pension Location: County Administration – 26 Pitt Street, Cornwall, Ontario

Interested and qualified candidates are invited to visit our website at www.sdgcounties.ca to obtain the complete instruction package on how to apply. Applications will be received by e-mail until 12:00 noon on Friday, November 25, 2022.

We thank all applicants for their interest, however, only those selected for an interview will be contacted. Personal information received in this application will be used solely for employee selection purposes and will be handled in accordance with the Municipal Freedom of Information and Protection of Privacy Act. We will accommodate the needs of applicants under the Human Rights Code during the hiring process.

Job Type: Full-time

Salary: $51,697.00-$59,081.00 per year

Benefits:

• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Schedule:

• Monday to Friday

COVID-19 considerations:
In accordance with SDG County’s Vaccination Verification Policy Coronavirus (COVID-19), all new hires will be required, as a condition of employment, to provide proof of COVID-19 full vaccination status as defined by the Ontario Ministry of Health.

Work Location: One location