Job Category
M&P – AAPS
Job Profile
AAPS Salaried – Student Management, Level B
Job Title
Academic Advisor (leave replacement)
Department
Undergraduate Student Academic Advising | Associate Dean Students Portfolio | Faculty of Land and Food Systems
Compensation Range
$5,906.25 – $8,508.42 CAD Monthly
The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.
Posting End Date
October 2, 2023
Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.
Job End Date
Mar 7, 2025
Please include cover letter. Possibility of an extension.
Job Description Summary
The Faculty of Land and Food Systems (LFS) student population has grown significantly in recent years. In support of the Faculty s Strategic Action Plan and projection of 5% growth in overall student enrolment annually, the Academic Advisor is responsible for the development, delivery and evaluation of academic advising services and programs to support student academic success, personal wellbeing, career preparation and retention. The Academic Advisor also contributes directly to the development of policy and priorities of the unit as well as researches, develops and implements marketing and recruitment strategies to promote the Faculty and its programs (Bachelor of Science in Applied Biology, Bachelor of Science in Global Resource Systems and Bachelor of Science in Food, Nutrition and Health) to prospective students locally and abroad.
Organizational Status
The Academic Advisor reports to the Director, Student Academic Services. The incumbent works independently, with initiative and considerable autonomy under the general supervision of the Director and, at times, the Associate Dean, Academic. The Academic Advisor interacts and consults regularly with Student Academic Services personnel (including the Senior Academic Advisor, Aboriginal Students, Student Engagement Officer and other Academic Advisors), faculty, Program Advisors, work-study students/student volunteers, and other staff in the Faculty of Land and Food Systems. In addition, when representing undergraduate student interests and initiatives of the Faculty, the incumbent is required to work closely and collaboratively with other units across campus, including, but not limited to, the Student Recruitment and Advising Office (SRA), Enrolment Services (ES), Undergraduate Admissions (UA) and Student Development and Services (SD&S). The Academic Advisor may hire and supervise student employees, and assist in the hiring, orientation, and training of new Advisors. A wide latitude of decision-making is required.
Work Performed
Primary responsibilities are sub-divided in to five areas: 1) General, 2) Academic Advising, 3) Student Development and Retention, 4) Student Recruitment and Outreach, 5) Information Technology.
Consequence of Error/Judgement
Decision-making is based on a thorough knowledge of the policies and procedures of the University and the Faculty of Land and Food Systems. Misinterpretation of University and Faculty policies could cause students serious difficulty in attaining their educational objectives or contribute to the ineffective operation of the Student Academic Services unit. The incumbent exercises considerable judgment and must demonstrate tact and discretion, particularly when supporting students with issues related to wellbeing and personal challenge. Consequence of error is high, and poor judgment and/or lack of cross-cultural sensitivity would compromise the students trust in the unit, the integrity of LFS programs, as well as jeopardize the reputation of the Faculty of Land and Food Systems and the University, thereby affecting the ability to successfully recruit and retain students.
Supervision Received
Reports to the Director, Student Academic Services and works independently to initiate, coordinate and carry out projects. This position contributes to the development of policy and priorities of the unit. General Faculty objectives are provided, and the incumbent must work towards implementing strategies and carrying out procedures necessary to achieve these goals; performance is reviewed in terms of the overall effectiveness of services provided and the degree to which objectives are met. In addition to the Director, the Academic Advisor may receive guidance from the Associate Dean, Academic, and Dean s Office.
Supervision Given
The Academic Advisor may supervise student employees and volunteers. Will be required to take responsibility for projects that are carried out by others, including faculty, staff and student volunteers who are not directly supervised by this position.
Preferred Qualifications
Undergraduate degree in a relevant discipline.(BSAB, BSFN or BSGR is preferred)Minimum of three to four years of related experience or the equivalent combination of education and experience.Experience in post-secondary advising or counselling and administration. UBC experience is an asset. Valid Class 5 Drivers License.Exceptional interpersonal (creative, diplomatic, inter-culturally sensitive, patient, articulate etc.) skills with the ability to deal effectively with a diversity of people (from students to professionals). Possess effective conflict resolution skills.Good decision-making abilities – able to make thoughtful, informed, and thoroughly researched decisions.Fluency or proficiency in a language other than English is an asset.Ability to influence, persuade and work together with a variety of partners on sensitive issues. Ability to approach interactions with an awareness of sensitive issues.Ability to handle confidential and sensitive matters with tact and discretion.Ability to communicate effectively verbally and in writing.Ability to effectively manage multiple tasks and changing priorities. Excellent organizational, time management, administrative and event planning skills.Ability to work effectively independently (with initiative) as well as in a team environment is required.Computer experience at an intermediate level is required (e.g. MS Office, report design and writing, web design) with the willingness to learn new systems/programs. Social media experience is preferred. Knowledge of UBC systems (such as SISC, OAMS…) and policies are assets.Willingness and ability to travel (both locally and across Canada).Must be flexible and be prepared to work some evenings and weekends for special events.Ability to manage the complexity inherent in a multi-faceted and student centred work environment.Ability to analyze problems, identify key information and issues, and effectively resolve.
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