Job Category
M&P – AAPS
Job Profile
AAPS Salaried – Student Management, Level A
Job Title
Associate Admissions Advisor
Department
Admissions Advising 3 | Undergraduate Admissions | Undergraduate Admissions and Student Recruitment and Advising | Enrolment Services
Compensation Range
$4,688.67 – $6,754.00 CAD Monthly
The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.
Posting End Date
October 11, 2023
Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.
Job End Date
Jun 30, 2024
This posting is for up to four vacancies.
Job Description Summary
The Associate Admissions Advisor is responsible for the implementation of a comprehensive undergraduate admission processes to ensure the university achieves new student enrolment objectives (in terms of both quantity and qualities of students). The Associate Admissions Advisor executes admissions assessment for a discrete set of undergraduate applicants presenting, but not limited to: a) Canadian Secondary School curricula, American Secondary School curricula, the International Baccalaureate Diploma, Chinese Upper Middle School curricula, and GCE (UK-styled) curricula. Associate Admissions Advisors must exercise independent judgment while remaining in alignment with Senate-mandated admission policies and principles of practice (UBC s Principles of Effective Undergraduate Admission). The role works closely with internal and external partners to advise and support prospective students, with particular attention to international students, Aboriginal students, former Youth-in-Care, applicants who identify mental and physical disabilities, and Varsity Athletes. Associate Admissions Advisors determine access and placement for over 20,000 applicants annually, applying to 41 direct-entry and professional degree programs within 15 Faculties on two campuses.
Organizational Status
The Associate Admissions Advisor reports to the Associate Director, Undergraduate Admissions (Canada) or the Associate Director, Undergraduate Admissions (International). Their work is supervised on a day to day basis by a designated Admissions Advisors. The Associate Admissions Advisor works collaboratively with managers from other units within Enrolment Services and senior administrators within the Faculties on complex and unique individual cases to ensure accurate, expeditious enrolment management.
Work Performed
Evaluate Admissibility and Transfer Credit 80%
Advise Prospective Students and Applicants 15%
Performs other related duties as required. 5%
Consequence of Error/Judgement
Associate Admission Advisors are fully accountable for their evaluation decisions and advising services provided to applicants. For the University, administrative errors by the Associate Admissions Advisor can result in appeals to the Senate Admissions Committee, higher demands upon Faculty administrators, and damage to the university s reputation at an international level. Furthermore, failure to achieve enrolment targets carries significant implications (including financial) for the University. For the University s applicants, the consequence of error is measured in lost opportunities for students, financial hardships, and failure to attain education goals. The decisions made by Associate Admission Advisors often require a good deal of discretion based upon judgement, are not routinely subject to confirmation, and are legally binding upon the University.
Supervision Received
Reports to and works under the general direction of the Associate Director, Undergraduate Admissions (Canada) or the Associate Director, Undergraduate Admissions (International). Their work is supervised on a day to day basis by a designated Admissions Advisors. Receives occasional guidance from Director, Undergraduate Admissions.
Works with moderate supervision. Receives general direction on new assignments and is expected to act within, and somewhat beyond, established policies and procedures. Unusual matters, technical problems, and any issues which fall outside policies and procedures are referred to senior staff.
Supervision Given
n/a
Preferred Qualifications
Undergraduate degree in a relevant discipline.Minimum of one to two years of related experience or the equivalent combination of education and experience.Completion of a Bachelor s degree from a recognized university plus 1 year of experience in a registrarial and/or credential assessment setting, or equivalent combination of education and work experience. Excellent oral and written communication skills. Excellent judgment and interpersonal skills are a must – must be tactful and articulate in dealing with faculty, staff, and students in a multi-cultural context. Demonstrated research and analytical skills. Technically proficient in using computer software applications and operating and maintaining databases. Excellent customer service skills and attitude required; friendly, respectful, accurate and responsive. Ability to work independently and effectively in a high-volume office bound by University deadlines.
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