Job Category
M&P – AAPS
Job Profile
AAPS Salaried – Marketing and Sales, Level A
Job Title
Communications & Events Coordinator
Department
Administrative Support | Department of Asian Studies
Compensation Range
$4,688.67 – $6,754.00 CAD Monthly
The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.
Posting End Date
June 28, 2023
Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.
Job End Date
Mar 31, 2025
This is a full-time term position ending in March 2025.
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
The Asian Studies Communications & Events Coordinator is responsible for developing and implementing the department’s communication strategy, managing and publicizing department events and overseeing rental facilities. Key responsibilities include creating and managing an annual communications plan and budget; writing publication materials and negotiating and overseeing distribution; organizing, promoting and running student, faculty, alumni and public events; managing the Department’s website, newsletters and social media channels; and negotiating rental contracts and overseeing rental services. Some evening and weekend work is required. Possibility of extension pending department budget.
ORGANIZATIONAL STATUS
Reports to and receives primary work direction from the Administrator. Works with faculty, staff, students, alumni and representatives from other departments, industry and other organizations. This position may supervise staff, student workers and volunteers. Liaises with the Arts Communications team to ensure adherence to Arts and UBC brand guidelines and communications best practices. Works closely with the other members of the Arts Communications team and network and campus communicators.
WORK PERFORMED
Communications:
Events:
Staff Supervision
Asian Centre Facility Bookings
Other
CONSEQUENCE OF ERROR
Makes decisions regarding the development and implementation of communications and promotional materials and organizing and running of events. Misrepresentation or inaccuracies could negatively impact relations with students, staff, faculty, alumni, donors and members of the public, damage the reputation and credibility of the Department and negatively affect the operation of the Department. Failure to effectively manage the rental of facilities in the Asian Centre could jeopardize revenue and customer relations.
SUPERVISION RECEIVED
Works independently under the general supervision of the Administrator. Works within guidelines set out by Arts Communications.
SUPERVISION GIVEN
This position may supervise staff, student workers, and volunteers.
Minimum Qualifications
Diploma in Marketing. Minimum of one year of related experience, or the equivalent combination of education and experience.
Preferred Qualifications
Excellent oral and written communication skills reflecting creative, diplomatic, inter-culturally sensitive, patient, and tactful interaction. Ability to write for various audiences, settings, and tones. Ability to effectively liaise with a central communications team to follow best practices and institutional standards. Creativity and demonstrated ability to work in a complex and fast- paced environment with a high level of attention to detail. Ability to work effectively both independently and in a team environment and to develop and maintain cooperative and productive working relationships. Working knowledge of office skills and marketing procedures and practices and commitment to keeping up with best practices in the industry. Computer experience required using MS Office programs such as Word and Excel, content management systems (such as WordPress), email marketing systems (such as Sendy and Campaigner), and various social media platforms and analytics programs. Ability to create HTML Newsletters and experience with Adobe Creative Suites an asset. Experience managing events ranging from 100-500 people an asset. Knowledge of an Asian language is preferred. Some evening and weekend event-related work required.
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