Job Category
CUPE 2950
Job Profile
CUPE 2950 Salaried – Administrative Support 5 (Gr8)
Job Title
Human Resources Assistant
Department
Department Administrative Support | Department of Psychiatry | Faculty of Medicine
Compensation Range
$4,137.00 – $4,456.00 CAD Monthly
Posting End Date
May 8, 2023
Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.
Job End Date
This position is located within a health-care facility, therefore, the successful candidate will be required to provide verification of full vaccination against Covid-19 provided prior to the start date, as required by a provincial health mandate.
Job Summary
The Department of Psychiatry is one of the larger departments in the Faculty of Medicine (FoM), with over 1000 department members including full time and clinical faculty, academic visitors, fellows, student employees and staff in varying job families and classifications, in addition to volunteers and others working in clinical and research environments. The Department’s medical education programs are some of the most widely distributed within the Faculty of Medicine, with faculty appointees and trainees located within all six (6) Health Authorities. Funding within the Department, supporting positions and activities is a mix of operating funds, clinical alternative payment program funds, significant research grant and donation funding, endowments, education program funding as well as external partnership funding.
The Human Resources (HR) Assistant is responsible for coordinating all human resources functions and provides comprehensive support to the Department Human Resources team including but not limited to: coordinating and processing the full-cycle of human resource processes, maintaining all department human resources records and procedures, generating and preparing HR reports (regular and ad hoc), analysing HR reports and data. This position is expected to provide coverage to the Department Finance and Administrative Assistant and as directed by Director, Administration, to provide support for finance admin duties as required based on operation needs.
This position acts as the first point of contact and resource to Department members on HR matters, and is expected to maintains current knowledge of human resources polices and procedures within the department, faculty and University; liaises with staff, students, faculty, health authority personnel, relevant individuals in the Faculty of Medicine or in other academic units at UBC, and external vendors/clients to obtain, clarify and disclose information on sensitive and confidential matters.
Organizational Status
This position receives work direction and day-to-day supervision from the Assistant HR Manager. May receive work direction from the Director, Administration.
This position works closely with the Finance & Administrative Assistant and is expected to provide coverage during busy periods and/or leaves.
Work Performed
Consequence of Error/Judgement
Work is performed under broadly established general procedures, and requires initiative and good judgment to plan and complete recurring tasks independently. The position requires multitasking, planning and prioritization of duties. The position is required to use diplomacy, sound judgement and a high level of observance to issues and data that requires a high level of confidentiality. The duties for this position are extremely time sensitive and require appropriate planning, monitoring and follow up to meet deadlines. Organization of work to accomplish goals and meet deadlines is expected. If deadlines are not met and documents are not prepared in an accurate and timely manner, it could create hardship for the employee, embarrassment for the Department and have a negative impact on Department resources. This position must incorporate knowledge of the University, Faculty and Department policies and procedures. New, unusual, or complex problems are referred to the Assistant HR Manager.
Supervision Received
Supervised by and report directly to the Assistant HR Manager. Receives work direction from Assistant HR Manager and may also receive direction and/or work assigned by Director, Administration. Works independently under administrative direction consistent with Departmental goals, objectives, policies, and procedures. Keeps supervisor apprised of the status of various tasks and consults with supervisor with reference to new or complex problems. Meets as needed with supervisors.
Supervision Given
None. May allocate work to & train Work-Study students and temporary staff as needed, and/or provide orientation to new staff and train new staff on HR work procedures
Minimum Qualifications
High School graduation, plus a two year post-secondary diploma, plus four years of related experience, or an equivalent combination of education and experience.
Preferred Qualifications
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