Log In
Sign Up
Position Overview
The Department of Paediatrics in the Cumming School of Medicine is currently seeking a Full-time Fixed Term Research Coordinator for approximately 12 months (based on length of grant funding), with the possibility of extension.
Reporting to the Program Manager of the Pediatric Emergency Research Team.
Research work will include but is not limited to: coordination and management of an ongoing multi-site, multi-national, clinical trial; coordinating bio-specimen collection and testing, oversight of documentation, collaboration with the Data Coordinating Centre and multiple stakeholders, and submission of funding agency reports (National Institutes for Health (NIH)) and coordination of payments to sites. Additionally, patient enrollment and data entry work at the local site may be involved.
This position involves research work and will be located on-site at the Alberta Children’s Hospital.
Position Description
Summary of Key Responsibilities (job functions include but are not limited to):
Leadership and Communication
-
Provide primary support to the project Principal Investigators, identifying key strategic and governance issues, planning meetings, preparing reports and papers for consideration, and ensuring their decisions and requests are addressed and implemented
-
Conduct official correspondence on behalf of the Principal Investigators as appropriate
-
Analyzes issues, and defines project objectives, scope, implementation plans, resource requirements, and timelines. Designs and manages all assigned phases of projects and programs
-
Provides input into the day-to-day operational aspects of a project/program, including identifying and resolving issues and conflicts. Prepares project/program related communication (e.g. reports, briefings, correspondence, presentations, etc.)
Project Operations and Maintenance, includes but is not limited to
-
Study maintenance
-
Contract management and maintenance
-
Protocol management
-
Maintain and update informed consent forms, source documents worksheets and case report forms, as applicable
-
Ethics application, ongoing renewals, amendments, and termination, as applicable
-
Regulatory document management
-
Site and staff training
-
Ongoing quality assurance process and documentation
-
Complete close out procedures
-
Recruit eligible participants for research projects in-person and via telephone
Data Management – ongoing data management for numerous studies including but limited to
-
Creating databases with the help of external service providers and support teams
-
Data entry, organization and maintenance
-
Abstraction of data from existing databases and medical records
-
Data cleaning
-
Collect and maintain data logs
-
Adverse Event (AE) management
Budget/Resource planning and management
-
Accountable for fiscal management including expenditures and sound bookkeeping/accounting procedures. Administer funds according to approved budget and monitor monthly expenditures
-
Provide the funder with a comprehensive report on project expenditures
-
Monitoring of budgets for the research including operational activities consistent with the plans and general guidelines
-
Tracking invoices from sites and ensuring payment within an appropriate timeframe
Qualifications / Requirements:
- University degree required, masters/graduate level preferred
- Knowledge of clinical trials, standard operating procedures, data collection, and excellent organizational and communication skills
- A minimum of 2-5 years of experience as a Research Coordinator or research project manager
- Knowledge of Canadian Institute for Health Research (CIHR) and National Institutes of Health (NIH) grant mechanisms
- Comfort with tracking and coordination of finance and payments
- Experience with University of Calgary financial and legal processes (PeopleSoft, SharePoint) considered an asset
- Experience working in research teams, ideally with clinical trial experience
- Knowledge and understanding of healthcare research
- Ability to organize ideas and information, and to communicate clearly and concisely in both oral and written forms. Ability to work independently and as part of a team
- Ability to quickly comprehend the nature and scope of projects and activities being undertaken to anticipate own work, re-scheduling that might be required and information that needs to be transmitted to other staff
- Computer literacy: MS Windows, Word, Excel, PowerPoint, Outlook, Office365 and the ability to adapt and learn new systems
- Working knowledge and experience with research data capture systems such as REDCap
- Clinical Trial Coordinator training is strongly preferred, including: Good Clinical Practice (GCP) and Health Canada Division 5 certification; National Institutes of Health (NIH): Protecting Human Research Participants; Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans (TCPS2); Knowledge of University/Alberta Children’s Hospital policies and procedures for research considered an asset
- Experience with submissions to research ethics boards
- Experience coordinating bio-specimens/bio-banking
- Knowledge of clinical systems such as Epic (ConnectCare) considered an asset
Application Deadline: February 24, 2023
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
Additional Information
This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase II.
To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website. For more information visit Careers in the Cumming School of Medicine.
The University strongly recommends all faculty and staff are fully vaccinated against COVID-19.
About the University of Calgary
The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit ucalgary.ca.
The University of Calgary has launched an institution-wide Indigenous Strategy in line with the foundational goals of Eyes High, committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Equity, Diversity and Inclusion ([email protected]) and requests for accommodations can be sent to Human Resources ([email protected]).
We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.
